Posted: 03/20/20232023-03-202023-06-17Employment Type:Direct Hire/PermJob Category:AdministrativeJob Number: 553566Is job remote?: NoCountry: United States
Job Description
Senior Administrative Associate
Onsite: Boston, MA
24/hr
Must Haves:
· High school Diploma or GED required
· Minimum 2 years of administrative experience required (healthcare not required)
· Flexibility and ability to adjust priorities, understanding urgency
· Calendar management experience
· Attention to detail
Job Summary
The Sr. Administrative Associate will be responsible for:
Assisting in managing daily administrative operations of a clinical service, medical/surgical practice, and business or management office.
Leads and directs administrative support services for department. May plan work schedules to ensure adequate coverage for administrative functions. Recommends and assists in development and implementation of departmental administrative policies and procedures.
Monitors and maintains department recordkeeping systems, including highly sensitive and/or critical administrative and financial data. Oversees input of information into databases and spreadsheets, monitors data validity, compiles, prints and distributes reports as needed.
Monitors and reconciles budget reports and department expenses, researching and resolving errors or discrepancies. Collects, organizes and prepares information, documents and other materials for preparation of annual budget, grant applications.
Prepares, verifies and monitors departmental payroll and maintains records. Monitors review dates, terminations and other personnel actions and initiates forms and documents. Initiates, routes and tracks forms such as purchase orders, payment requisitions and physician reappointment forms.
Coordinates administration of departmental fellowship and/or residency programs, training grants and related programs. Collects, prepares, routes and tracks required appointment, credentialing and licensure documents.
Plans, prepares and organizes admin requirements for seminars, conferences and other programs or events. Obtains and organizes planning information, prepares or orders publicity materials and advertisements, reserves event location and supplies, equipment and services.
Schedules appointments and meetings and maintains supervisor’s calendar. Reserves meeting locations, orders supplies and services and prepares agenda. Prepares travel arrangements, including airline reservations and hotel accommodations.
Monitors and maintains department supply inventory and computer equipment. Serves as liaison to support service departments to request and coordinate services.
Transcribes and types from recorded dictation or rough draft correspondence, reports, manuscripts, charts and other materials including highly complex and/or confidential financial/business documents. Proofreads and edits materials for accuracy, consistency and clarity.
To qualify, you must have:
High school diploma or GED required.
Minimum of two years of administrative work experience required.
Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Boston, MA
Ready to take your career to new heights? Explore our job opportunities in the vibrant Boston, Massachusetts area! Known for its rich history, world-class universities, and thriving tech and healthcare sectors, Boston offers a unique blend of opportunity and charm. Imagine working near iconic landmarks like the Freedom Trail, indulging in delicious clam chowder, catching a show at the Boston Opera House, or cheering on the beloved Red Sox at Fenway Park. With renowned art galleries, theaters, and the stunning Boston Common right at your doorstep, there’s no shortage of ways to enjoy work-life balance in this dynamic city. Discover your next career move in Boston today!
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