Posted: 05/23/20232023-05-232023-06-23Employment Type:ContractJob Category:AdministrativeJob Number: 552888Is job remote?: YesCountry: United States
Job Description
Event Planner
6-month contract
Boston, MA or Jersey City, New Jersey Must Haves:
Bachelor's degree
3-5 years of relevant experience plus 1-2 years of event planning experience required
Proficient with Microsoft Office Programs (Word, Excel, PowerPoint, etc.) and experience with Access and Mail Merge
Strong Attention to details and ability to multi-task
Job Description/Summary: The Event Planner is an experienced professional with the ability to manage administration and logistics in a busy meetings and event environment. The Event Planner will assist with the coordination of up to 200 events per year. S/He must be able to anticipate project needs, prioritize work, meet deadlines with little supervision, and be willing to work evenings and weekends as necessary. The Event Planner provides outstanding client service, is an enthusiastic professional and is able to build relationships with internal and external clients and vendors.
Event Planning & Production:
Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate decor (florals, linens, color schemes, etc.).
Aggressively gather information on each project to achieve quality event productions.
Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
Create and revise room layouts for each event.
Oversee event registration including tracking attendance and reservations.
Compile all costs into a single event budget.
Propose new ideas to improve the event planning and implementation process.
Serve as liaison with vendors on event-related matters.
Assist with managing on-site production and clean up for events as necessary.
Prepare name tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
Close out all events as required.
Event Administration:
Assist with preparing budgets and provide periodic progress reports to clients for each project
Keep track of event finances, including invoicing and monthly management reporting
Prepare and modify event contracts as requested
Education level and/or relevant experience(s):
BS Degree required
3-5 years relevant experience
Minimum of 2 years Event Planning experience preferred
Knowledge and skills (general and technical):
Excellent communication skills; including written and verbal and proofreading skills
Proficient PC skills (Word, Excel, PowerPoint, Access, Mail Merge, Email & Internet Research)
Excellent client services skills
Ability to multi-task; managing multiple projects and work assignments, all with great attention to detail
Strong interpersonal skills both in person and over the phone with the highest level of professionalism
Team player but also able to work independently with little supervision
Energetic and positive attitude
Available to work overtime when necessary
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Boston, MA
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