Posted: 02/26/20242024-02-262024-04-05Employment Type:ContractJob Category:AdministrativeJob Number: 612942Is job remote?: NoCountry: United States
Job Description
Office Coordinator, Concierge
• Greet all visitors, clients, and employees with a warm welcome
• Dressing professionally and business appropriately
• Overseeing the “Welcome” experience (making it memorable)
• Overseeing the lobby, welcome area and general office space to ensure it is clean, safe, organized and orderly.
• Submitting work orders with the building for any repairs, lights out, additional cleaning, etc. and ensuring the work orders are completed promptly
• Liaison to lobby security for external visitors and contractors
• Registering all visitors with QR codes and registration through Envoy
• Tracking new hire badges and distribution with the lobby security
• Conference room and event space reservations
• Event set up and support
• Overseeing and updating Monday.com Event intake requests
• Liaison to assist in catering orders for teams on site
• Oversight of Boston Teams Channel by posting office-wide communications
• General front desk and concierge duties (welcome tours, preparation of office coffee, amenity stocking etc.)
• Surveying guest experience
• Invoice processing for office maintenance services (janitorial, plant maintenance, coffee/snacks)
• Ordering office supplies as needed per the Office Manager
• Phone answering and upkeep of phone metrics
• Assisting in any small projects, event or office support as noted by the Office Manager
Hours: Monday-Friday 8:00am- 5:00pm
Preferred Experience:
• Hospitality experience
• Event experience
• Front desk experience
• Administrative support
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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