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Senior Payroll and AP Specialist

Ann Arbor, MI 48105

Posted: 09/27/2023 Employment Type: Contract To Hire Job Category: Accounting & Finance Job Number: 579806 Is job remote?: No Country: United States

Job Description


  • Process bi-weekly payroll for exempt and non-exempt employees in multiple states
  • Ensure compliance with payroll tax laws in various jurisdictions
  • Update and review employee and payroll records in ADP system
  • Handle new hires, terminations, and compensation changes in ADP
  • Process commissions, bonuses, miscellaneous payments and employee deductions correctly
  • Process/manage equity related transactions in stock administration software
  • Prepare journal entries and account reconciliations for payroll related items
  • Filing of applicable regulatory forms for matters related to payroll
  • Conduct research on payroll-related issues and provide clear and concise responses
  • Perform bi-weekly payroll reconciliation
  • Generate, provide analysis, and maintain payroll-related reports
  • Communicate with employees at all levels and departments regarding payroll/stock compensation matters
  • Maintain proper documentation in payroll folders
  • Assist finance team with year-end reports and W-2 forms as needed

Accounts Payable
  • Process vendor invoices, ensuring accuracy and adherence to company policies and procedures
  • Review and reconcile accounts payable transactions, statements, and balances
  • Collaborate with internal departments to resolve invoice discrepancies and facilitate timely payment processing
  • Prepare check packets, ACH and wire transfers in compliance with company policies and payment terms
  • Identify and resolve AP issue’s and suggest appropriate corrective procedures
  • Correspond with vendors and respond to inquiries in a timely manner
  • Generate, provide analysis, and maintain accounts payable-related reports
  • T&E Processing; expense report processing in adherence to the company’s policy, ensuring approvals and payout in a timely manner
  • Manage the company’s credit card program in adherence to the company’s policy, which includes reviewing and approving new card applications, timely payment, and reconciliation
  • Assist in month-end closing activities, including preparation of journal entries, accruals, and account reconciliations
  • Ensure all work performed is SOX compliant
  • Perform any other assigned duties


Basic Qualifications:
  • Associate degree in accounting, Finance or business required
  • 5+ years of payroll experience
  • 3+ years of accounts payable experience
  • Knowledge of payroll principles and best practices
  • Knowledge of Federal, State & Local employment tax laws

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