91 East Mountain Road, Westfield
Westfield,
MA
01085
US
Posted: 06/12/2024
2024-06-12
2024-08-25
Employment Type:
Contract
Job Category: Administrative
Job Number: 617338
Is job remote?: No
Country: United States
Job Description
$30-34/hr
Senior Administrative Assistant
Contract – 5 months
Westfield MA
Must Haves:
- Previous administrative experience
- Excellent Customer Service Skills
- Proficiency in Microsoft Office Suite, specifically Outlook 365, Microsoft Teams, Word, Excel, and Database
- Advanced Written and Verbal Communication skills
Preferred:
- Previous government/hospital administrative work
Job Summary/Description:
The main focus of this role is to provide clerical support for the Director of Facilities.
The chosen candidate will be responsible for the following:
- Attend and take minutes for all Facility and Environment of Care meetings.
- Reconcile monthly expenditures.
- Manage and maintain the hospitals online SDS submissions.
- Monitor and maintain the Critical Compliance spreadsheet.
- Support and assist facilities staff with Camis (facility maintenance scheduling program) resetting passwords.
- Maintain inspection reports and inspection permit database.
- Schedule staff trainings/certifications.
- Order office supplies.
- Cover the switchboard during vacations, sick calls and or personal leave.
- Collaborate with other departments when needed, Safety/Security, Communications, Environmental Services, Facilities, Nursing, Human Resources and Nursing.
- Other duties as assigned.
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