Posted: 02/28/20242024-02-282024-05-04Employment Type:ContractJob Category:AdministrativeJob Number: 613806Is job remote?: NoCountry: United States
Job Description
Job Title: Sr Administrative Assistant Contract: 3 Months Location: Cupertino CA Hybrid: hybrid model opportunity - 3 days onsite (sometimes needed full 5 days depending on director schedule)
$35-46/hr
Must Haves:
8+ years administrative experience supporting Senior Director-level or higher is required
Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, MacOS & iOS, and other office systems and tools are mandatory
Experienced at booking complicated international/domestic travel
Experience with schedule/calendar management
Preferred:
Bachelor's Degree or equivalent work experience preferred.
Job Description:
Responsibilities are to support and assist 2 Senior leaders and their teams with administrative tasks and scheduling. You will work closely with leadership, building rapport and helping the team to run efficiently.
This role demands heavy proactive calendar management using Apple Calendar and requires mastery of manipulating daily calendars, resilience, flexibility, and problem-solving abilities.
You will coordinate regularly with other Executives’ schedules and Admins, across the company as well as our chief of staff. With time, you will develop a good sense of priorities and leadership needs and be able to proactively anticipate scheduling accordingly.
You will be expected to balance and prioritize a wide range of projects and tasks simultaneously while working in a fast-paced environment, with attention to detail, accuracy and timeliness.
You will also be expected to submit or manage expense reports and book travel as needed
Experience:
Ability to thrive in a fast-paced deadline driven environment while maintaining composure under pressure
Possess a “can do” attitude and comfortable operating as part of a greater team comprised of a chief of staff and other administrative assistants that support one another
Comfortable with taking guidance from our senior leader as well as partnering with their staff for guidance on priorities and needs
Excellent negotiation skills and comfortable with pushing back
Enjoys challenging calendar management tasks while prioritizing many competing requests with minimal guidance
Accustomed to problem-solve issues in a timely manner and proactively communicate decisions to appropriate individuals
Extremely organized and has an exceptional response rate and willingness to be available after business hours on occasion
Great reputation for working in a team environment and acting with integrity
Excellent written and verbal communication with a strong sense of professionalism
Ability to exercise good judgement when exposed to highly confidential information
Experienced at booking complicated international/domestic travel
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Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Cupertino, CA
Ready to kickstart your career in the vibrant city of Cupertino, California? This bustling tech hub, situated in the heart of Silicon Valley, offers unparalleled growth opportunities and a dynamic work environment. Home to tech giants like Apple Inc., this area boasts a unique blend of innovation, culture, and charm. Explore job opportunities near iconic landmarks like the Apple Park Visitor Center, indulge in the diverse cuisine of the local restaurants, and catch a show at The Flint Center for the Performing Arts. With proximity to picturesque parks like Memorial Park and Rancho San Antonio Preserve, Cupertino is the perfect place to balance work and leisure. Discover your next career move in this thriving community today!
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