33 E Main St UNIT 900,
Madison,
WI
53703
US
Posted: 03/23/2023
2023-03-23
2023-04-25
Employment Type:
Contract To Hire
Job Category: Administrative
Job Number: 553845
Is job remote?: No
Country: United States
Job Description
Seeking an enthusiastic professional to join our team in a receptionist role in our Madison office. The right candidate should demonstrate resourcefulness and initiative, a desire to forge powerful relationships, hone their skills and deliver excellent work to advance their career.
Responsibilities:
- Answer incoming telephone calls in a professional and courteous manner. Timely route calls to appropriate party, or take accurate telephone messages, as per firm policy.
- Acknowledge visitors on their arrival. Announce them to respective attorneys or staff in a timely manner.
- Maintain the neatness of the reception area, conference rooms and all client areas.
- Maintain computer reservation schedule for conference rooms, visitors, and other resources as instructed.
- Validate client parking tickets. Record visitor names in log.
- Coordinate small and large office luncheons, catering needs and other in-office events as needed.
- Prepare and distribute electronic daily bulletin to Madison Office.
- Support legal secretaries with special projects.
- Support Accounts Payable duties for the Office Administrator.
- Assist legal secretaries preparing, proofreading and revising legal documents. Support firmwide projects as assigned.
- Opportunities to learn e-Filing in state, federal and appellate courts.
- Maintain confidential information, files, records, legal documents, and reports.
- Other duties as assigned.
Qualifications:
- Minimum 2-5 years of professional office experience preferred.
- Punctuality is critical for this position.
- Possess a positive attitude, be proactive, flexible and a team player.
- Prefer experience with technical skills including working knowledge of MS Office and Adobe Professional, Aderant Expert and PACER/CM/ECF.
- Must be detailed oriented, with excellent grammar and spelling skills.
- Possess strong organizational, communication and client services abilities.
- Ability to prioritize needs based on urgency, multi-task and work in a fast-paced team-orientated environment.
- Ability to work overtime, when needed.
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