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Project Assistant

Kansas City, MO 64114

Posted: 11/03/2022 Employment Type: Contract To Hire Job Category: Administrative Job Number: 516325 Is job remote?: No Country: United States

Job Description

Project Assistant

Must Haves:
- HS diploma
-  Minimum (1) applicable office/clerical experience
-  Proficient in Microsoft Word, Excel, Access, Outlook, and PowerPoint

Summary
  • Works within client document management programs to check out and check back in revisions of engineering drawings.
  • Generates sets of reference drawings for various project site locations.
  • Coordinates documents with multiple engineers for project needs.
  • Works with reprographic companies to generate hard copy sets of project files.
  • Communicates document system procedures with team members.
  • Compiles electronic project data books.
  • Issues transmittals to clients and vendors.
  • Processes vendor submittals.
  • Packages electronic documents for clients, vendors, and internal needs.
  • Coordinate project deliverables with client, vendors, and multiple internal team members
  • Manage project calendars
  • Record, format, and publish team meeting minutes
  • Maintain team documents, such as distribution matrix and contact lists
  • Act as a communication liaison between internal team and client regarding scheduling conflicts and travel arrangements
  • Track and register team members for required project trainings
  • Be the point of contact for miscellaneous needs and question of the project team, prioritizing needs as necessary
  • Learning new corporate programs and software updates early in order to assist during roll outs
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