Project Administrative Assistant Jobs in Forked River NJ \ Administrative Job Recruiters

Forked River, NJ 08731

Posted: 09/13/2023 Employment Type: Contract To Hire Job Category: Administrative Job Number: 579734 Is job remote?: No Country: United States

Job Description

Project Administrative Assistant
1yr contract
Location: Forked River, NJ (onsite)

$21.50-22.50

Must Haves:

HS diploma
Minimum of 2 years of office/clerical experience
MS Office (proficient)

Preferred:

College degree
Industry experience
Procore
Aconex

Job Summary/Description:

This position is responsible for performing general administrative, office support for company projects. Duties may include:

Keep and maintain project files
Maintain project e-mail box;
Document control - data entry
Track projects and produce monthly progress reports
Work with specs, changes and finalizing
Facilitate questions regarding projects and research information
Maintain tracking system for projects
Record minutes from Project Manager meetings
Answer phones and direct calls
Read and sort incoming mail
Collect bills/invoices
Type memos, correspondence, reports, and other documents
Make travel arrangements
Prepare outgoing mailings and labels, including emails and faxes
Organize and maintain filing system
Coordinate client or vendor lunches, including set-up and clean-up
Reserve conference rooms
Coordinate with internal support departments
Order and maintain supplies
Arrange equipment maintenance or set-up
Keep the department calendar and roster; Occasional project assistance for managers
Assist in Power point presentations
Utilize Access to store and retrieve data
Help coordinate clerical needs of special projects
Complete weekly timecards
Make copies of printed material.
Additional duties as assigned by supervisor to assist in the overall success of the group and company.

Qualifications/Skills:

High School degree or equivalent.
Minimum two years office/clerical experience.
An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.
Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.
Some college coursework preferred.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.

Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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