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Project Administrative Assistant

Forked River, NJ 08731

Posted: 09/13/2023 Employment Type: Contract To Hire Job Category: Administrative Job Number: 579734 Is job remote?: No Country: United States

Job Description

Project Administrative Assistant
1yr contract

Location: Forked River, NJ (onsite)


Must Haves:
  • HS diploma
  • Minimum of 2 years of office/clerical experience
  • MS Office (proficient)

  • College degree
  • Industry experience
  • Procore
  • Aconex

 Job Summary/Description:

This position is responsible for performing general administrative, office support for company projects. Duties may include:
  • Keep and maintain project files
  • Maintain project e-mail box;
  • Document control - data entry
  • Track projects and produce monthly progress reports
  • Work with specs, changes and finalizing
  • Facilitate questions regarding projects and research information
  • Maintain tracking system for projects
  • Record minutes from Project Manager meetings
  • Answer phones and direct calls
  • Read and sort incoming mail
  • Collect bills/invoices
  • Type memos, correspondence, reports, and other documents
  • Make travel arrangements
  • Prepare outgoing mailings and labels, including emails and faxes
  • Organize and maintain filing system
  • Coordinate client or vendor lunches, including set-up and clean-up
  • Reserve conference rooms
  • Coordinate with internal support departments
  • Order and maintain supplies
  • Arrange equipment maintenance or set-up
  • Keep the department calendar and roster; Occasional project assistance for managers
  • Assist in Power point presentations
  • Utilize Access to store and retrieve data
  • Help coordinate clerical needs of special projects
  • Complete weekly timecards
  • Make copies of printed material.
  • Additional duties as assigned by supervisor to assist in the overall success of the group and company.
  • High School degree or equivalent.  
  • Minimum two years office/clerical experience.  
  • An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.  
  • Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.  
  • Some college coursework preferred. 
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