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Program Assistant

Boston, MA 02218

Posted: 01/13/2023 Employment Type: Contract Job Category: Administrative Job Number: 539774 Is job remote?: No Country: United States

Job Description


Program Assistant
4 months
Hybrid:
Boston, MA
Pay Rate: $20-22

Must Haves:
  • HS diploma
  • Program Assistant/Admin experience
  • Ability to work across multiple teams and programs is imperative
  • Strong written and verbal communication skills

Job Summary/Description:

Program Assistant

• Provides program and administrative support for the CTSI Executive Office and the various CTSI programs to include, organizing and scheduling of the CTSIs in-person and virtual internal and external board meetings, symposia; Leadership, Strategic and Operational Meetings. Assists with organizing and collecting meeting materials, preparation & dissemination of agendas, note taking and all necessary correspondence with CTSIs leadership and other meeting participants. For in person meetings, ensures rooms are booked, food is ordered and AV equipment is working. Makes travel arrangements for CTSI staff and visitors; processes honoraria payments and ensures reimbursements are processed in a timely manner. Processes CTSI purchase orders and assist with billing.

• Working closely with Workforce Development (WFD) Program Directors coordinates the scheduling of trainings and workshops; disseminates agendas and required materials, manages attendance lists and assists with all WFD activities as needed to include announcements and communications regarding trainings and workshops.

• Works with the Communications and Outreach Coordinator in the creation of CTSI marketing/communication materials and assists with dissemination of information to CTSI staff, program directors and stakeholders. Will assist with CTSI Social Media and newsletters.

The position requires strong written and verbal communication skills and someone with the ability to problem solve; multi-task; ability to work in a fast-paced environment and excellent organizational skills. The ability to work across multiple teams and programs is imperative.
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