66 Canal St.
Boston,
MA
02114
US
Posted: 01/23/2023
2023-01-23
2023-03-07
Employment Type:
Direct Hire/Perm
Job Category: Accounting & Finance
Job Number: 537020
Is job remote?: No
Country: United States
Job Description
Payroll Coordinator
Essential Functions:
- Review time sheets for accuracy, including correct authorizations
- Verify that employees receive overtime pay for hours worked over 40 or otherwise specified
- Calculate blended rate amounts when employee works over 40 hours and at two different pay rates
- Evaluate special exceptions report and make adjustments accordingly
- If employees are owed hours from previous week, ensure that they are paid overtime if needed and are deducted accordingly
- Update all payroll information in the computer payroll system.
- Review status change forms, whether it be an RU transfer or pay increase, and make adjustments accordingly
- Adjust employee personal information per Employee Information Update emails
- Ensure that all employee pay codes, other than Cell Phone, are set to a weekly pay period for tax purposes before entering anything into new weekly payroll transaction batch
- Enter variable weekly data in the system.
- Input all new hire information received from HR's new hire packets before opening a new week of timesheets
- Process weekly registers, reports, checks and direct deposit slips.
- After payroll has posted, generate and print ACH file in order to complete direct deposit for Thursday’s pay date
- Once weekly payroll is run, make sure to organize checks according to check disposition and mail out any required for mailing by 5pm
- Print out appropriate check history reports and deduction register
- Update payroll reconciliations using check history, deduction, benefits, and ACH reports
- Ensure that the Assistant Controller receives a copy of the payroll reconciliation so that daily cash disbursements and cash flow can be updated
- Update weekly staff withholdings and create check request spreadsheets so that Accounts Payable can process
- Print any paper direct deposit slips from BayNet and mail by 5pm.
- Be prepared to process additional payrolls for any omitted hours, vacation buybacks or other various reasons
- Assistant in the preparation and collection of year end audit request.
- Assist in annual payroll procedures
- Assist with the processing and distribution of W-2 forms
Qualifications:
- 2 years experience in a payroll position using a computer system to process payroll
- Proficient in Excel and Word
- Non-profit experience helpful
- - Demonstrated accounting, bookkeeping, and project management experience.
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