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Payroll Coordinator

Boston, MA 02114

Posted: 01/23/2023 Employment Type: Direct Hire/Perm Job Category: Accounting & Finance Job Number: 537020 Is job remote?: No Country: United States

Job Description

Payroll Coordinator

Essential Functions:
  1. Review time sheets for accuracy, including correct authorizations
  • Verify that employees receive overtime pay for hours worked over 40 or otherwise specified
  • Calculate blended rate amounts when employee works over 40 hours and at two different pay rates
  • Evaluate special exceptions report and make adjustments accordingly
  • If employees are owed hours from previous week, ensure that they are paid overtime if needed and are deducted accordingly
  1. Update all payroll information in the computer payroll system.
  • Review status change forms, whether it be an RU transfer or pay increase, and make adjustments accordingly
  • Adjust employee personal information per Employee Information Update emails
  • Ensure that all employee pay codes, other than Cell Phone, are set to a weekly pay period for tax purposes before entering anything into new weekly payroll transaction batch
  1. Enter variable weekly data in the system.
  • Input all new hire information received from HR's new hire packets before opening a new week of timesheets
  1. Process weekly registers, reports, checks and direct deposit slips.
  • After payroll has posted, generate and print ACH file in order to complete direct deposit for Thursday’s pay date
  • Once weekly payroll is run, make sure to organize checks according to check disposition and mail out any required for mailing by 5pm
  • Print out appropriate check history reports and deduction register
  • Update payroll reconciliations using check history, deduction, benefits, and ACH reports
  • Ensure that the Assistant Controller receives a copy of the payroll reconciliation so that daily cash disbursements and cash flow can be updated
  • Update weekly staff withholdings and create check request spreadsheets so that Accounts Payable can process
  • Print any paper direct deposit slips from BayNet and mail by 5pm.
  • Be prepared to process additional payrolls for any omitted hours, vacation buybacks or other various reasons
  • Assistant in the preparation and collection of year end audit request.
  1. Assist in annual payroll procedures
  • Assist with the processing and distribution of W-2 forms

  • 2 years experience in a payroll position using a computer system to process payroll
  • Proficient in Excel and Word
  • Non-profit experience helpful       
  •    -     Demonstrated accounting, bookkeeping, and project management experience.
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