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Downers Grove, IL 60515

Posted: 11/16/2022 Employment Type: Contract Job Category: Administrative Job Number: 516397 Is job remote?: No Country: United States

Job Description

Job Title: Paralegal I

Must Haves:
  • Associate’s or Bachelor’s Degree or equivalent in experience
  • Advanced Proficiency with Microsoft Offices programs including; Excel, Outlook, Adobe, and PowerPoint
  • Strong Written and Verbal Communication Skills along with strong proofreading and editing skills

  • 1 year of experience in the financial services industry or in a legal environment
  • General knowledge of federal securities laws and experience working with SEC filings
  • Paralegal certification or training courses

Job Summary:

Partners with department attorneys to manage the legal operations of the company and its investment products. With oversight, works closely with a group of paralegals and administrative professionals in various locations in North America and Hyderabad, India to prepare of a variety of legal documents including regulatory filings, agreements, materials for various Boards of Directors, etc. Also performs certain company secretarial functions, as well as special projects assigned by attorneys.

Key Responsibilities / Duties:
  • Perform assigned tasks with accuracy and in a timely manner, meeting due dates and deadlines.
  • Prepare various legal documents, including registration statements for the company’s mutual funds and ETFs (annual updates, new funds, and new classes), proxy statements, information statements, and other regulatory filings and exhibits as required in support of the legal administration of company’s products with a focus on SEC and other regulatory filings. Prepare and review EDGAR submissions.
  • Prepare disclosure-related press releases and coordinate distribution with media relations.
  • Perform legal research, analysis, and other duties as assigned.
  • Prepare information for board meetings on fund related topics, including performance, fees, new product launches, etc. by drafting memoranda, reports, corporate resolutions, and consents.
  • Review and work under attorney and manager supervision on legal-related items such as investment adviser letters, eligibility requests, broker-dealer trade-related certifications, stock powers, corporate resolutions, authorized signatories, etc.
  • Review material, including prospectuses and SAIs, for unaffiliated sub-advisors and respond to 15(c) material requests. Coordinate 15(c) materials for annual company fund board’s approval.
  • Prepare forms for class action suits for the Funds, including running reports, confirming trades, and collecting specific information.
  • Review various reports related to various legal and regulatory matters, as requested by attorneys.
  • Assist with various firm reporting obligations and audit requests.
  • Assist with gathering and organizing documents related to subpoenas and litigation requests, as needed.
  • Serve as liaison to product or corporate Boards of Directors and attend board meetings to ensure the meetings run smoothly. Take minutes of board meetings. Ensure board meeting minutes accurately reflect proposals made and information provided to the board. Verify that corporate actions have necessary approvals and that appropriate documents are completed. File documents with required regulatory agencies.
  • Prepare for and coordinate Shareholder meetings for mutual funds.
  • Assist with company secretary duties for the Firm. Maintain up-to-date listing of officers and corporate information in database and produce reports as needed.
  • Facilitate the review of invoices for accuracy and payment approval.
  • Maintain an environment of innovation and collaboration, with documented procedures.
  • On behalf of an attorney, handle communications with other company departments and external clients/partners.
  • Handle non-routine legal operational projects as requested by manager.

Work Experience / Knowledge:
  • Minimum of 1 year of experience in the financial services industry or in a legal environment is preferred but not required.
  • General knowledge of federal securities laws and experience working with SEC filings is preferred.
  • Ability to learn Investment Company Act of 1940 requirements, types of investment products, mutual fund operations and corporate governance procedures is required.

Skills / Other Personal Attributes Required:
  • Must display ability to master routine tasks and to follow instructions.
  • Interpersonal skills necessary to work effectively in a team environment are critical.
  • Must possess proficient grammar, spelling, and proofreading skills to communicate effectively with a variety of individuals and stakeholders.
  • Must demonstrate the ability to organize documents and information, learn filing systems, use prioritization skills, and concentrate on detailed information in a fast-paced work environment.
  • Must possess a strong professional work ethic and ability to handle private corporate matters in a confidential matter.
  • Working knowledge of Microsoft Excel, PowerPoint, Outlook, Adobe, and all other Microsoft Office applications.
  • Knowledge of document management system preferred.
  • Knowledge of, or ability to learn, Diligent’s Boardbooks software.

Formal Education and Certifications:
  • College degree or equivalent experience required.
  • Paralegal certification or training courses preferred.

Working Conditions:
  • Normal office environment with little exposure to noise, dust, and extreme temperatures.
  • Overtime may be required with little or no notice.
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