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Operations and Administration Assistant

Boston, MA 02111

Posted: 01/31/2023 Employment Type: Contract Job Category: Administrative Job Number: 542581 Is job remote?: No Country: United States

Job Description


Operations and Administration Assistant
Temp – 3 months

Boston, MA
Pay Range:
 $19.51-$20.51/hr

Must Haves:
  • Strong Research Skills and Resourcefulness abilities
  • Can type 55-60 words per minute
  • Advanced Proficiency using Microsoft Office Professional Suite and Google Suite

Job Summary:

The company is looking for an Operations and Administration Assistant. They will provide administrative and office support.
  • Handle telephone inquiries and direct calls to the proper staff member or department
  • Assist Board Relations Specialist with preparation for Council Meetings, Executive Committee Meetings, and Officers Meetings. (e.g. documents, member contact, database updating) 
  • Prepare internal newsletter 
  • Provide administrative support for the Deputy Directors, manage Outlook calendar, schedule appointments, meetings, and travel.
  • Greet all visitors to the 6th floor reception area, and make sure they are assisted in a prompt and professional manner 
  • Assist Board Relations Specialist with preparation for Council Meetings, Executive Committee Meetings, and Officers Meetings. (e.g. documents, member contact, database updating) 
  • Sort all incoming mail and deliver to staff mailboxes; handle incoming package deliveries and outgoing shipments from the office via FEDEX, UPS, or other shipping service; handle mail posting machine including ensuring balance of postage on machine is kept current; post daily outgoing mail and occasionally take large mailings to Post Office. 
  • Make deliveries or manage deliveries to other state office buildings and other locations as requested.

Qualifications:
  • Strong research skills and resourcefulness abilities
  • Excellent professional phone manner, strong communication skills
  • Extremely well organized and high attention to details
  • Strong proficiency with Microsoft Office Professional suite and Google Suite
  • Ability to type 55-60 words per minute.
  • Strong written and verbal communication skills required
  • Excellent problem-solving ability.
  • Strong work ethic and able to manage multiple tasks.
  • Ability to work optimally in a team environment.
  • Proven interpersonal skills and ability to interact with all levels of management, internally and externally.
  • Detail oriented with great accuracy.
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