60 Temple Place
Boston,
MA
02111
US
Posted: 01/31/2023
2023-01-31
2023-03-03
Employment Type:
Contract
Job Category: Administrative
Job Number: 542581
Is job remote?: No
Country: United States
Job Description
Operations and Administration Assistant
Temp – 3 months
Boston, MA
Pay Range: $19.51-$20.51/hr
Must Haves:
- Strong Research Skills and Resourcefulness abilities
- Can type 55-60 words per minute
- Advanced Proficiency using Microsoft Office Professional Suite and Google Suite
Job Summary:
The company is looking for an Operations and Administration Assistant. They will provide administrative and office support.
- Handle telephone inquiries and direct calls to the proper staff member or department
- Assist Board Relations Specialist with preparation for Council Meetings, Executive Committee Meetings, and Officers Meetings. (e.g. documents, member contact, database updating)
- Prepare internal newsletter
- Provide administrative support for the Deputy Directors, manage Outlook calendar, schedule appointments, meetings, and travel.
- Greet all visitors to the 6th floor reception area, and make sure they are assisted in a prompt and professional manner
- Assist Board Relations Specialist with preparation for Council Meetings, Executive Committee Meetings, and Officers Meetings. (e.g. documents, member contact, database updating)
- Sort all incoming mail and deliver to staff mailboxes; handle incoming package deliveries and outgoing shipments from the office via FEDEX, UPS, or other shipping service; handle mail posting machine including ensuring balance of postage on machine is kept current; post daily outgoing mail and occasionally take large mailings to Post Office.
- Make deliveries or manage deliveries to other state office buildings and other locations as requested.
Qualifications:
- Strong research skills and resourcefulness abilities
- Excellent professional phone manner, strong communication skills
- Extremely well organized and high attention to details
- Strong proficiency with Microsoft Office Professional suite and Google Suite
- Ability to type 55-60 words per minute.
- Strong written and verbal communication skills required
- Excellent problem-solving ability.
- Strong work ethic and able to manage multiple tasks.
- Ability to work optimally in a team environment.
- Proven interpersonal skills and ability to interact with all levels of management, internally and externally.
- Detail oriented with great accuracy.
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