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Operations Coordinator

San Diego, CA 92121

Posted: 04/25/2023 Employment Type: Contract Job Category: Administrative Job Number: 560553 Is job remote?: No Country: United States

Job Description

Job Description

Seeking individual with exceptional communication and customer service skills, professional appearance, and courteous demeanor.  Motivated team player ready to assist wherever needed.  Provides support to the Operations-Facilities department, administrative staff, and site personnel.  Reports to the Director of EH&S/Site Services.

Main Duties:
  • Reception desk duties:  manage phone calls, employee and visitor check-in, welcome job candidates, collaborators, and vendors.
  • Provide cross-departmental support including issuing and securing access badges.   
  • Manage and assign work tickets to appropriate Operations-Facilities group within ServiceNow platform. 
  • Perform administrative tasks including scheduling meetings, receiving deliveries, and other front desk coordination to support employees.  Manage daily mail distribution (internal and outgoing).
  • Coordinate with HR and Administrative team members to support employee engagement activities, site events including Learning Lab activities, Town Halls, and catering requirements.
  • Restock copiers, kitchen & coffee bar supplies as needed
  • Proficient in Microsoft Office (Word, Excel and PowerPoint)
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