Posted: 03/25/20252025-03-252025-04-27Employment Type:ContractJob Category:AdministrativeJob Number: 631081Is job remote?: NoCountry: United States
Job Description
Job Description: Office Lead 6 month contract – $30-$35 hourly On-site – Chicago, IL Work Hours: This role requires being in the office from 8 AM to 5 PM, Monday to Friday, with availability for special events outside of working hours. Qualifications: Must Have:
1-3 years of administrative or office experience working with C-suite level relationships
Previous experience working in a start-up environment
High School Diploma or equivalent
Plus:
Experience in a Tech startup environment.
college coursework or equivalent experience in a related area
Experience with gSuite
Role Overview: As the Office Lead, you will manage all aspects of the office and assist other US offices as needed. This role is a 6-month contractor position with the possibility of extension. You will be a dynamic, customer service-focused individual who works efficiently, pays attention to detail, and excels in all tasks related to Workplace and Facilities. Key Responsibilities:
Greeter: Be the face of the company in the office, greeting guests and employees.
New Hire Orientation: Welcome new hires, serve as the first point of contact, and lead orientation sessions when necessary.
Badge Program Management: Manage and coordinate the office badge program (WeWork).
Lunch Program Coordination: Oversee the lunch program, handling access and inquiries.
Snack Program Management: Manage the onsite snack program and vendor relationships, auditing order slips and invoices.
WeWork Liaison: Act as the liaison with the WeWork Community team for company related issues.
Facilities Inquiries: Respond quickly and efficiently to all facilities inquiries and request tickets, ensuring timely and quality service delivery. Follow up with employees to ensure complete satisfaction.
Team Collaboration: Work with the Manager to coordinate requests and escalate issues as needed.
Mailing and Shipping: Manage inbound and outbound mailing and shipping as needed.
Employee Experience Events: Be a point of contact for Employee Experience events, including coordination for other US sites as needed, and participate in Culture Club meetings.
Administrative Duties: Perform other general administrative and project management duties as assigned.
Office Seat Planning: Assist in office seat planning.
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Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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