Posted: 08/29/20232023-08-292023-10-26Employment Type:Contract To HireJob Category:AdministrativeJob Number: 577637Is job remote?: NoCountry: United States
Job Description
Office Coordinator 6-month contract Location: Des Moines, IA (onsite)
$25-26/hr
Must Haves:
HS diploma
At least 2 years of relevant office coordination experience
Microsoft Office Suite (proficient)
Preferred:
Bachelor’s degree
Job Description:
Responsibilities:
Manage reception area and common spaces like conference rooms to ensure they maintain a professional appearance.
Welcome employees, vendors, and visitors – handle the “door traffic”
Liaise with facilities staff as necessary to maintain general appearance of the office
Manage conference room calendars including scheduling internal and external appointments, confirming meetings, and coordinating with others as needed
Ensure copy room and supply closets are stocked with paper and supplies
Manage and coordinate supply ordering with admin team
Security
Onboarding new employees - create and maintain badges through Genetec and working with the security team
Manage visitor and visitor badges
Coordination with building management for employee and visitor parking
Health and Safety
Act as point of contact and floor warden for evacuation drills and events
Manage daily safety protocols to ensure the offices are clean, surfaces are being disinfected, and PPE is stocked
Mail/Deliveries
Open, organize and distribute incoming mail and other deliveries
Manage the outgoing mail/package process
In Office Events/Townhalls/Meetings
Provide support for events in the office, including Townhalls and events to be determined, but responsibilities may include:
Sourcing and scheduling support vendors
Arranging furniture as needed
Communicating with office regarding high-touch visitors / meetings
Working with IT to coordinate AV support
Support of daily lunch program – ordering, receiving, set-up as needed
Pantry/office supply ordering, inventory, provisioning as needed
Projects/Support
Assisting with special projects and performing other administrative duties and functions as requested.
Working with the Hartford Admin team to provide additional support when needed
Coordinate the iOffice seating reservation system and provide support to onsite employees and contractors
Qualifications/Skills
2 plus years of relevant experience
Proficient with MS Office Suite, including Outlook, Excel, Teams, PowerPoint, Word
This is an in-office position that is required to be in the office 5 days per week
Technically advanced, ability to learn new systems
Ability to maintain confidentiality
Must be able to maintain a professional attitude
Skilled communicator – written and verbal
Able to multitask, manage time wisely; detail-oriented
Team-player with a positive attitude
Self-motivated and highly organized with the ability to prioritize, communicate clearly and demonstrate a sense of urgency
Strong service orientation and willingness to learn
This role is not eligible for visa sponsorship now or in the future
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Des Moines, IA
Ready to kickstart your career in the vibrant city of Des Moines, Iowa? Here's your chance to join a dynamic workforce in an area known for its unbeatable blend of big-city opportunities and small-town charm. Des Moines, known as the heart of Iowa, boasts a thriving job market, stellar educational institutions, and a rich cultural scene. From the striking Des Moines Art Center to the captivating performances at the Des Moines Community Playhouse, there's always something exciting happening here. Explore the beautifully landscaped Water Works Park or catch a game at the impressive Wells Fargo Arena, home to the Iowa Wolves basketball team. Don't miss out on the chance to make Des Moines your professional playground - browse our job listings today and take the first step towards an exciting career in this exceptional region.
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