399 Boylston Street
Boston,
MA
02116
US
Posted: 05/30/2023
2023-05-30
2023-07-03
Employment Type:
Contract
Job Category: Administrative
Job Number: 568098
Is job remote?: No
Country: United States
Job Description
Job Title: Office Administrator
- Responsible for coordination of all onsite vendors visits, schedule visiting guests, including interstate travel accommodations.
- Provide front desk presence as needed
- Manage relevant office services relations and associated contracts and purchases
- Responsible for office and café supplies and equipment and maintaining proper stock levels
- Oversee conference room scheduling, spaces and equipment
- Coordinate permanent, temporary and visitor seating and accommodations. Work closely with administrative staff and IT to ensure accessibility and a cohesive working environment across sites
- Coordinate all onsite events, including any vendor interactions and catered needs as requested
- Coordinate calendars for work related to the operational day-to-day activities and select staff
- Provide administrative support to operational teams and team members
- Responsible for proactively coordinating meetings and managing internal and external communications
- Coordinate worldwide travel plans including expense reporting and reimbursement
- Proactively collaborate with other administrative staff members in collaboration and coordination of calendars, requests, and events
- Responsible for designated aspects of key projects, “as directed by senior staff”
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