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Office Administrator - Bilingual (SPN/ENG)

Miami, FL 33131

Posted: 01/30/2023 Employment Type: Contract Job Category: Administrative Job Number: 542769 Is job remote?: No Country: United States

Job Description


Bilingual Office Administrator
1-yr contract
Location: Miami, FL (fully onsite)

Pay Rate: $17/hour-$24/hour
Benefits: medical, dental, vision, 401k
Must Haves:
  • Bilingual (Spanish/English)
  • At least 2 years of administrative/office support experience 
  • MS Office proficient

Job Description:

Provides administrative support and operational support. Responsibilities will typically include answering phones, coordinating office events, office administration. Assists in basic data collection, budget administration, compiling and organizing materials as well as preparing standardized reports, spreadsheets, and presentations.

Responsibilities:
  • Answers, screens and routes telephone calls. Resolves routine administrative problems and answers inquiries. Greets and directs visitors, as appropriate, concerning activities and operations of department/ division.
  • Arranges meetings and conferences, schedules appointments and performs other duties related to maintaining conference rooms calendars. Ensures materials are prepared and distributed and handles any related logistics.
  • Receives and responds to routine correspondence (some of which may be confidential); proofreads, revises and edits other materials for accuracy, thoroughness and appropriateness.
  • Compiles, updates, organizes information for inclusion in huddle boards, reports, budgets, presentations and/or customer packages; prepares charts, graphs, or other presentations as necessary.
  • Maintains/updates staffing lists, organizational charts, employee contact information. Assists with new hire setup/onboarding and training coordination. Will act as office/department safety contact and provide support to business continuity work.
  • Provides support to compliance-related work, to include records retention, reconciliation, and auditing work.
  • Prepares, organizes, maintains and retrieves documents, to include scanning and online archiving.
  • Sorts, screens, and distributes incoming and outgoing mail; prepares photocopies, and operates a variety of office equipment.
  • Establish and maintain relationships with providers / vendors.
  • Responsible for ordering office supplies and maintain stocked inventory including Kitchen supplies.
Qualifications
  • Effective organizational
  • Interpersonal and communication skills required to help resolve routine problems, answer general questions and know when to escalate more complex issues.
  • Ability to use software applications (e.g., MS Office 365) to create basic exhibits, presentations, reports, spreadsheets, etc.
  • Typically requires a minimum of 2 to 4 years of relevant administrative experience.


 
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