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Legal Secretary

Washington, DC 20005

Posted: 06/02/2023 Employment Type: Direct Hire/Perm Job Category: Administrative Job Number: 566060 Is job remote?: No Country: United States

Job Description

Employment: Perm
Location: Washington D.C.
Work Type: Onsite
Pay Range: $75,000 - 98,000 base + Bonus

This is a varied and fast-paced role supporting the Banking and Financial Services practice area team. We are looking for an experienced operational professional who enjoys solving complex problems and is motivated by flawless execution. This role requires an independent self-starter who serves as an ambassador to our partners, demonstrates sound judgment, and establishes a foundation of loyalty through behaviors that inspire trust. The ideal candidate understands the importance of confidentiality and discretion while simultaneously communicating context to stakeholders; empowering them to make informed decisions and solve problems. We are looking for someone who naturally operates with a customer service mindset enabling them to partner with a broad range of personalities and adapt to unique traits and working styles.
Duties and Responsibilities:
Coordination & Operational Support
  • Provide coordination and operational support to assigned lawyers in the Banking and Financial Services practice area team.
  • Ensure lawyers’ time is aligned with their priorities through demonstrated understanding of the core business and by leveraging strategic prioritization strategies.
  • Build relationships and trust with key stakeholders and partners.
  • Increase bandwidth and productivity by anticipating needs and taking ownership of planning, executing, and delegating activities which create an extra layer of accountability.
  • Perform other duties as assigned as part of business operations.
Communications & Calendar Management
  • Maximize efficiency and communication by building out systems and processes for increased organization and unified workstreams.
  • Communicate with and build/maintain relationships with key high-profile clients of the Banking and Financial Services practice area team, if applicable.
  • Maintain Outlook inboxes including reviewing incoming communications, prioritizing items in terms of deadline, and respond, if applicable.
  • Handle and screen all incoming communications (phone, email, video teleconferences, etc.) and respond, file, and delegate within the team appropriately.
  • Provide complex and dynamic scheduling and calendar support for the assigned lawyers.
  • Advance preparation for all commitments and engagements, including comprehensive briefing materials and pre-reads, meeting agendas, presentations, itineraries etc.
  • Review all materials for accuracy and completeness.
Accounting & Billing
  • Facilitate work with the Accounting Department to coordinate client bills, generate monthly internal utilization reports, provide monthly and/or quarterly estimate reporting data, analyze billing data, and respond to miscellaneous client inquiries/requests.
  • Process new business forms, new client/matter reports, and conflicts of interest checks.
  • Handle time entry, proformas, and bills for the assigned lawyers.
  • Monitor Practice Area Team expenditures for budgeting purposes.
  • Maintain roster of billing arrangements for key clients.
  • Maintain monthly financial reports
Travel Arrangements
  • Coordinate U.S. & Foreign travel arrangements by securing end to end arrangements including flights, hotels, transfers, itineraries, and any necessary visa documentation.
  • Promptly handle unexpected travel changes in a proactive and efficient manner.
Education and/or Experience:
  • 5+ years of related work experience and/or training; or equivalent combination of education and experience.
  • Proficient in MS Office applications
  • Degree from an accredited college or university
  • Global Law Firm Experience
  • Ability to type 50 WPM
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