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Legal Admin (2)

Boston, MA 02109

Posted: 12/20/2022 Employment Type: Direct Hire/Perm Job Category: Administrative Job Number: 534217 Is job remote?: No Country: United States

Job Description

The work of the Legal Admin is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively.  When an Admin is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer.  Thus, Admins are expected to play an active role in assisting their assigned lawyers  and, when necessary, assisting other lawyers and other Admins toward the common goal of providing the Firm's clients with the best service possible. 
 
Responsibilities:
  • Advanced skills in Microsoft Office Suite (particularly, Outlook, Word, Excel)
  • Knowledge of Document Management Systems (i.e., DeskSite)
  • Strong organizational skills and attention to detail
  • Good judgment and strong interpersonal communication skills
  • Strong analytical and problem solving skills
  • Strong time management skills
  • Requires strong computer and Internet research skills
  • Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner
  • Ability to work independently and anticipate needs of assignments
  • Maintains composure while meeting multiple deadlines (even with frequent interruptions)
  • Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s)
  • Conserves assignments’ time by reading, researching & routing email correspondence
  • On behalf of assignments, liaise with various support departments of the Firm
  • Maintains assignments’ calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments
  • Analyzes, allocates, processes and monitors complex expense reports
  • Maintains and updates assignments’ client/matter lists, Outlook contacts and Marketing mailing lists
  • Responsible for assignments’ annual mailings
  • Researches and routes correspondence
  • Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents
  • Proofreads and reviews all work produced
  • Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail)
  • Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms
  • Coordinates client billing with billing specialist
  • Enters, proofreads and finalizes assignments’ time entries on a daily basis;
  • Maintains assigned lawyers’ files pursuant to the Firm’s Policy on Records Management
Required:
  • High school diploma or GED.
  • Demonstrated proficiency in the Microsoft Office suite (Word, Excel, PowerPoint).
  • Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings).
Preferred:
  • Bachelor degree.
  • Previous experience in a professional services firm.
  • Types accurately at 60-70 wpm.
  • Adobe software.
  • Excellent command of Blackline packages such as DeltaView 
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