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HR Assistant

New York, NY 10025

Posted: 06/07/2024 Employment Type: Contract Job Category: Administrative Job Number: 618811 Is job remote?: No Country: United States

Job Description

Pay Range: $20-27/hr

Administrative Coordinator
6 month contract
Hybrid:
Tuesdays and Thursdays in person
New York, New York

Must Haves: 
  • Bachelor’s degree + 2 years of related experience, Associates and 5+ years of related experience nodegree and 8+ years of related experience
  • Microsoft Office applications
Preferred: 
  • Experience in a higher education institution 
  • HR Experience 
  • Knowledge in Concur, HireRight, Salesforce 
Job Summary:
This individual will manage crucial HR functions from recruitment to onboarding for a Non-Union-Support-Staff at top ranked university. 
  • Submits job descriptions for Non-Union-Support-Staff (NUSS) positions using an internal website.
  • Manages onboarding activities, including conducting references, initiating background checks, and preparing offer letters for HR approval.
  • Schedules and coordinates onsite and ZOOM interviews for candidates with hiring managers.
  • Completes Salesforce task list items accurately (e.g., ID badge, UNI activation, DocuSign, JLG access, and I-9).
  • Maintains and updates organizational charts and HR logs (e.g., PAC transactions and recruitment).
  • Contacts managers bi-weekly to approve staff timesheets and acts as a backup for Time Labor and Absence Management.
  • Reconciles P-Card transactions related to Assistant Director purchases and adheres to finance deadlines.
  • Submits Concur expenses, orders and tracks HR office supplies, and submits HR invoices for processing.
  • Assists the Executive Director with administrative tasks, including calendar management and coordinating meetings and HR training events.
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