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Financial Planning and Analysis Manager

Boston, MA 02118

Posted: 01/18/2023 Employment Type: Direct Hire/Perm Job Category: Accounting & Finance Job Number: 538075 Is job remote?: No Country: United States

Job Description

SUMMARY OF THE POSITION:

The Financial Planning and Analysis Manager (FPAM) will work with the Controller to develop the Inn’s annual budget, including performing reforecasts and providing future year projections. The FPAM manages monthly budget vs. actual reporting and analysis including partnering with department budget managers to effectively evaluate and resolve significant variances. Reporting and analysis also includes providing standard and ad hoc reports for the CFO and Audit and Finance Committee. The FPAM assists the CFO and Controller and works with the Director of Contract Accounting and Compliance on developing and monitoring budgets related to Advancement restricted donations. The FPAM manages these budget and reporting processes through continuously improving the Inn’s use of its budgeting and reporting software, Prophix, and its GL, Abila MIP.


EDUCATION/TRAINING:

REQUIRED:         Bachelor Degree in Accounting or comparable business degree

PREFERRED:      CPA, MBA

KNOWLEDGE/EXPERIENCE:

REQUIRED:        
  • Three to Five plus years of financial planning and analysis experience
  • Experience managing complex budget and reporting processes
  • Strong computer skills with strong working knowledge of Excel
  • General ledger experience, including report writing
  • Demonstrated ability to develop financial reports, create financial models and perform financial analysis
  • Demonstrated experience training and partnering with non-finance managers to develop and manage program budgets
  • Solid writing skills to draft budgeting and financial reporting policies and procedures
  • Project management skills to lead financial reporting and technology improvement initiatives

PREFERRED:
  • Non-profit experience
  • Experience with Prophix budget software
  • Experience with Abila MIP general ledger software


COMPETENCIES REQUIRED:

Planning and Organization: Develops, implements, evaluates and adjusts plans to reach goals, while ensuring the optimal use of resources.  Identifies varied resources needed and produces realistic and achievable work plans. Develops back-up plans to handle potential obstacles. Evaluates the extent to which goals and objectives have been achieved.

Developing Others:  Advances the skill and work of finance team and budget managers related to budgeting and reporting by fostering a supportive learning environment. 

Managing Change: Supports implementation of change within program or department while helping others deal with transition. Helps facilitates change. Asks others for input and feedback on changes that affects budgeting and financial reporting. Identifies and addresses specific reasons for others' resistance to change and works to overcome resistance.

Motivating Others: Motivates finance team and budget managers to work hard and achieve budget goals. Acknowledges achievements and contributions. Maintains and communicates a positive, yet realistic outlook, in spite of finance team and budget manager challenges in order to sustain morale.         

MENTAL ABILITIES/SKILLS:
             
REQUIRED:
  • Critical thinking skills and ability to analyze, communicate and make complex business decisions
  • Ability to organize, prioritize and manage a heavy and complex workload
  • Ability to manage and retain an extensive array of knowledge about different projects and functions across the Inn
  • Detail-oriented with excellent organization and time-management skills
  • Clear verbal and written communication skills
  • Ability to build positive relationships and work effectively with budget managers
  • Ability to plan and implement technology solution improvements
  • Ability to develop new processes, procedures, schedules and systems
  • Maintain commitment and passion to complete job responsibilities
  • High degree of discretion and confidentiality with respect to sensitive financial matters
ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
  • Functions independently overseeing the daily operation of Finance’s financial planning, budgeting, reporting and analysis.
  • Learns and continuously improves new budget software, Prophix, including reducing time to produce annual budget, increasing timely distribution of financial reports to budget managers and increasing budget manager budgeting skills.
  • Completes the annual budget process including developing a baseline budget, working with budget managers to develop projected budgets, rolling up baseline and projected budgets and performing analysis to assist the CFO, COO and CEO to produce a balanced annual budget for Board review and approval.
  • Coordinates with Human Resources annual workforce planning to match up open budgeted positions with positions being recruited.
  • Distributes monthly financial reports through Prophix to budget managers
  • Performs monthly financial analysis at the organization-wide and program level.
  • Partners with budget managers to meet periodically to review financial results and problem solve significant budget variances
  • Partners with Advancement team to develop donor restricted budgets and actual reporting; works with Director of Contract Accounting and Compliance to effectively integrate donor restricted budgets into programs that also have contract spending requirements.
  • Acts as quality manager for the accuracy of financial information posted to general ledger. Coordinates with Director of Contract Accounting and Compliance and Assistant Controller on the reclassification and correction of actual results as identified.
  • Maintains and updates general ledger chart of accounts in MIP and Prophix and communicates updates to finance team to update other subsidiary systems and to affected budget managers.
  • Assists CFO and Controller complete monthly high-level financial reports and reforecasts for senior leadership and Board of Directors
  • Performs other financial projects or duties as they arise and directed by the CFO
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