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Financial Assistant

New York, NY 10027

Posted: 01/25/2023 Employment Type: Contract Job Category: Accounting & Finance Job Number: 528449 Is job remote?: No Country: United States

Job Description

Must Have:
  • High School diploma or equivalent experience required
  • Minimum of three years of related financial experience.
  • Proficiency with Microsoft Office including Excel and Word necessary
  • Ability to quickly acquire knowledge of university electronic financial systems: ARC, FFE, FINSYS, Labor Accounting, Budget Tool, etc.
  Preferred:
  • Some college
  • Accounting experience
  • ARC experience
  Job Summary:   Reporting to DAAF, the temp Financial Assistant provides financial support and other support services for the Department of History.
  • Assisting in the day-to-day financial activity of the Department of History's Business Office, the Financial Assistant processes financial transactions via the University's ARC and Concur processing systems
  • Acts as liaison with Service Now ARC ticketing system to resolve problems for vendors and payees, including faculty, students, staff, and visitors
  • Reconciles P-card purchases
  • Monitors daily the status of vendor creation requests, purchase requisitions, and invoices in ARC and corresponds verbally and in writing with Service Now ticketing system on problem invoices, creation of vendors, voided checks, and related matters
  • Electronically attaches documents in an accurate and timely manner according to established procedures and maintains the Department's financial records and electronic and paper filing systems.
  • Works closely with the DAAF and Financial Coordinator to ensure compliance with university and DHS policies and regulations
  • Assists Financial Coordinator in monthly reconciliation of accounts
  • Researches and resolves problems with open transactions and purchase orders
  • Assists in monitoring budgets and maintaining financial reports for faculty research accounts, student organizations and travel grant budgets
  • Monitors inventory, and assists with catering orders for department meetings, events, and workshops
  • Other duties as assigned
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