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Finance Assistant

Boston, MA 02114

Posted: 01/30/2023 Employment Type: Contract Job Category: Accounting & Finance Job Number: 542671 Is job remote?: No Country: United States

Job Description

Detailed Job Description

Cash Management
  • Processes miscellaneous cash and check receipts and coordinates bank deposits.
  • Processes petty cash disbursements and replenishment.
  • Processes gift card requests and maintains gift cards register.
  • Prepares monthly bank reconciliations.
  • Distributes hard copy payroll checks.
Invoices and Reimbursements
  • Prepares monthly hospital billings, tracks and follows up on receivables. 
  • Scans all received invoices to designated AP mailbox, and is the main contact with headquarters AP team.
  • Routes all employee expense reimbursement requests to designated email address or Finance staff for review/processing.
  • Coordinates postage funds replenishment with Supply Chain and AP
Accounting Support
  • Assists with and prepares monthly journal entries as directed by Regional Finance Manager.
  • Serves as a communication resource and conduit for hospital staff questions, expense coding and other finance enquiries.
  • Supports finance manager to generate monthly financial statements for the Board of Governors and local hospital management.
  • Assists with special projects as assigned by Regional Finance Manager. 
Administrative and Other Responsibilities
  • Answers phone calls for fiscal office and provides coverage for the hospital switchboard.
  • Supports other fiscal office functions, included but not limited to filing, scanning, copying.
  • Plans and organizes work, establishes priorities and allocates time and effort accordingly.
  • Strives for quality improvement in the department and overall organization and serves on teams when requested. Cross training in patient access or other functions is possible.
  • Builds collaborative relationships with hospital staff.
Brief Job Description
  • Processes miscellaneous cash transactions, coordinates bank deposits and reconciles monthly bank statements.
  • Prepares monthly hospital billings, tracks and follows up on receivables. 
  • Routes invoices and reimbursement requests to appropriate parties for payment.
  • Assists with and prepares monthly journal entries and financial reports.
  • Serves as a communication resource and conduit for hospital staff questions, expense coding and other finance enquiries.
  • Answers phone calls for fiscal office and provides coverage for the hospital switchboard.
  • Supports other fiscal office functions, included but not limited to filing, scanning, copying.
  • Plans and organizes work, establishes priorities and allocates time and effort accordingly.
  • Assists with special projects and process improvement opportunities. 

Qualifications
Education
High School diploma or GED required

Experience
2 years’ experience in business office administrative support or related field preferred
Experience working in a healthcare environment preferred
Knowledge/experience with Microsoft Office applications preferred

 
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