Posted: 12/04/20242024-12-042025-01-03Employment Type:Direct Hire/PermJob Category:AdministrativeJob Number: 626859Is job remote?: YesCountry: United States
Job Description
Executive Assistant with 5+ years experience to support multiple members of the executive team. Candidate should be a master multi-tasker with excellent communication skills and an upbeat attitude. Comfortable working with confidential time sensitive assignments. Should be able to assist management by handling office tasks, provide polite and professional assistance via phone, mail and email, being helpful and positive presence in the workplace. Candidate must possess a skillset that focuses on attention to detail and accuracy. Must be proficient using computers and Microsoft Office, including Teams.
Key Responsibilities:
· Managing day to day operations of assigned departments answering phones and emails
· Making travel arrangements using Concur
· Scheduling meetings
· Document control including research, scanning, emailing, and mailings
· Data entry, on statistic spreadsheets
· Processing expense reports for executives
· Provide back-up coverage for other Administrative Assistants when needed
· Organizing paperwork for Mergers and Acquisitions
· Managing confidential files, organizing and preparing files for archiving
· Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.
· Set up and regularly review operating practices and procedures; determine whether improvements can be made and work with management to implement changes as appropriate
· Ordering Flowers and Fruit Baskets for employee: get well, sympathy, congratulations
· Organize paper files and ready for archiving
Knowledge & Experience:
·Excellent organizational skills including the ability to multi-task
· Notary public a plus
· Above average Microsoft Office, SharePoint, DocuSign, JDE and Concur
· Attention to detail and data entry accuracy
· Excellent verbal and written communication skills
· Ability to work under time constraints
· Requires ability to use discretion and maintain confidentiality
#LI-EH1
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Westwood, MA
Ready to embark on a new career adventure in Westwood, Massachusetts? This charming town, located in Norfolk County just 12 miles southwest of Boston, offers a perfect blend of small-town charm and big-city opportunities. With its proximity to major highways, top-rated schools, beautiful parks like Hale Reservation, and cultural gems such as the Museum of Bad Art and the iconic Fenway Park, Westwood provides an ideal backdrop for career growth and personal enjoyment. Explore our job listings in this vibrant region today and discover why Westwood is the perfect place to start your next chapter!
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