Executive Assistant
Contract
Onsite
Pay Range: $41.55 – 44.37
Must Haves:
Advanced proficiency in Microsoft Office
High school diploma or GED
Experience supporting senior level global executives
Preferred:
Experience with Concur, ADP, Egencia
Job Summary/Description:
We seek an adept temporary Administrative Assistant to provide comprehensive support to one of our global executives. This full-time position entails a temp contract, subject to business needs. We are looking for a proactive problem-solver with meticulous attention to detail and strong organizational skills, particularly in managing a complex calendar and domestic/international travel arrangements. The ideal candidate will have exceptional communication skills and the ability to build relationships within the broader company network.
Responsibilities:
· Provide comprehensive administrative support, including heaving scheduling, daily departmental operations, events, and projects.
· Manage calendar, handle travel arrangements, schedule meetings/conference calls, perform filing and data-entry tasks, organize contacts, send packages, and process expense reports.
· Assist and work with others within the department/company on various projects, distributions and preparations for events or meetings, both internal and external.
· Coordinate complex calendars, meetings, appointments, and domestic/international travel logistics (flights, hotel accommodations, and car rental reservations).
· Plan and organize functions, meetings, and special events, including agenda preparation, material collation/distribution, meeting minute documentation, and follow-up on action items.
· Manage on-site responsibilities for the local events for the global team
· Draft, proofread, and edit correspondence and e-mail messages.
· Create presentations using PowerPoint, Excel, or other programs.
· Handle confidential duties involving sensitive information.
· Screen incoming calls/correspondence and responding independently whenever possible.
· Perform photocopying, printing, and other administrative tasks as needed.
· Collaborate internally to exchange information on initiatives and/or projects
· Adaptable and flexible in a fast-paced environment
Qualifications and Experience:
· Experience with Concur, ADP and Egencia are a plus.
· Five to seven years of experience in preparing presentations, using PowerPoint slides, Excel tables/graphs.
· Strong interpersonal, verbal, and written communications skills
· Excellent grammar, spelling, and punctuation abilities.
· Demonstrated problem-solving skills and consensus-building abilities.
Required:
· Five to seven years of experience in preparing presentations, using PowerPoint slides, Excel tables/graphs.
· Advanced proficiency in MS Office (Outlook, Word, Excel, Access, PowerPoint)
· High school diploma or general education degree (GED); and five or more years relevant experience supporting senior-level global executives.
