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Executive Assistant

Cupertino, CA 95014

Posted: 04/05/2024 Employment Type: Contract Job Category: Administrative Job Number: 615783 Is job remote?: No Country: United States

Job Description


Job Title:
Executive Assistant 
Contract: 6 months 
Location: Cupertino CA  
Hybrid: Hybrid schedule 

Must Haves:
  • Minimum of 5 years administrative experience and 2 years supporting Director-level or higher is required paced environment.  
  • AA or equivalent experience 
  • Proficiency with Calendar, Mail, Keynote, Quip, Slack, and other office systems and tools are a plus
  • Bachelor's Degree preferred.

Job Description: 
We are seeking an Executive Administrative Assistant to Support a Director in our Human Interface Design team. This position requires a tenacious self-starter with experience in an executive assistant role within a dynamic high tech environment. We require that candidates have significant experience in assisting executives in current or past positions, who is resourceful, creative and solution oriented in ambiguous situations.

• You will support and assist a Senior leader and and their team with administrative
tasks. This includes heavy calendar management using Apple Calendar to
organize daily calendars showing flexibility and problem solving abilities; adjust
and prioritize schedules due to changes from conflicting meetings that come up
the last minute.
• You are savvy while regularly coordinating with other executives’ schedules and
assistants, cross-functional teams.
• You will be expected to balance and prioritize a wide range of projects and tasks
simultaneously while working in a fast-paced environment, with impeccable
attention to detail, accuracy, and timeliness
• You work autonomously, take initiative, and complete tasks you are responsible
for. You are creative, thoughtful, take problems and dissect it for solutions, better
yet, you can foresee it coming and are three steps ahead.
• You may answer correspondence and redirect as needed to teams.
• You may set up large team meetings, organizing catering when needed and
organize team off-site meetings.
• You can expect to regularly arrange complex domestic and international travel
and process expense reports as needed.
• Facilitate office moves as needed for the team and help with general studio
needs as they arise. 
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