Posted: 07/02/20242024-07-022024-08-11Employment Type:ContractJob Category:AdministrativeJob Number: 618180Is job remote?: NoCountry: United States
Job Description
We are looking for a dynamic Executive Assistant to provide consistent, detailed support to VP level managers and their teams. This role is considered hybrid; with a minimum of 3 days in the office.
Responsibilities:
? Heavy focus on calendar management, including but not limited to daily/weekly/monthly meetings and multi-level meetings with many attendees/locations/time zones
? Expense management through Concur system
? Arrange travel, including air, hotel & transportation as well as occasional work-related events, large meetings.
? Request creation of new vendors and create purchase order requests
? Prepare materials for meetings, presentations and special projects
? Appropriately manage information of a highly confidential and critical nature
? Coordinate logistics for meetings and company sponsored events, including ordering food, inputting facilities requests and managing attendees
? Work closely with other executive assistants to make sure department needs are met
? Provide back-up support to other TOQ assistants, as needed
? Work cross-functionally on day to day business to keep operation running smoothly
Qualifications:
? Bachelor’s Degree and 3+ years of experience OR Associates and 5+ years of experience OR GED equivalent and 7+ years of experience
? Must have excellent organizational, verbal and written communication skills.
? Knowledge of MS Office applications including PowerPoint, Excel and Word required.
? This candidate must be a proven team player and a detail-oriented individual who possesses strong organizational skills with the ability to prioritize work load.
? He/she must be able to exercise good judgment; work independently but also take instruction; communicate effectively and professionally; meet deadlines and work within a variety of situations in a growing, fast-paced organization.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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