Kennedy School of Govt Taubman Bldg 15 Eliot St Cambridge MA 02138 Cambridge,
MA02138US
Posted: 05/22/20242024-05-222024-07-11Employment Type:ContractJob Category:AdministrativeJob Number: 617838Is job remote?: NoCountry: United States
Job Description
Pay: 50-57/hr
Executive Assistant
6-month contract
Location: Cambridge, MA
Must Haves:
Minimum of 3 years executive or office administrative experience
Proficiency in MS Office applications and various file formats.
Experience in calendar management with an executive that has a very heavy calendar and can understand confidentiality
Experience with financial management and accounting
Preferred:
Higher education experience
Bachelor’s degree preferred
5 plus years of experience preferred
Job Description:
Manages the CIO’s calendar and responds to scheduling needs and requests from both internal
and external sources
• Schedules leadership, committee and team meetings
• Collects, develops, and organizes information
• Composes and edits correspondence, presentations, documents and more.
• Schedules and plans departmental meetings and events
• Communicates closely with vendors and other external parties; acts as department liaison and
primary point of contact for individuals outside of HKS
• Coordinates candidate interviews/external party visits and communication
• Maintains departmental record keeping and filing, including contracts and confidential personnel and financial data
• Supports procurement and contracting processes for school-wide purchases of software, hardware and leased computers. This includes working with the various departments regarding the planning and budgeting of their leased personal computers.
• Supports, documents, and communicates on behalf of working groups and task forces (Information Technology Advisory Group, IT Affinity Group, Risk Management Committee, etc.)
• Receives, routes, prepares, and monitors department’s financial transactions using financial systems; prepares information for budget analysis
• Stocks/inventories departmental supplies, routes mail, maintains departmental technologies (copier, fax, printer)
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Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Cambridge, MA
Calling all job seekers! Discover exciting job opportunities in and around Cambridge, Massachusetts, a vibrant city known for its rich history, world-renowned universities like Harvard and MIT, and innovative tech scene. Cambridge offers a unique blend of academic excellence, cultural diversity, and a thriving arts community, with attractions like the iconic Harvard Square, the charming Charles River Esplanade, and the prestigious American Repertory Theater. From savoring local specialties like clam chowder and lobster rolls to cheering on the Red Sox at Fenway Park, there's something for everyone in this dynamic region. Explore job listings today and kick-start your career in this captivating area!
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