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Executive Assistant

Cambridge, MA 02138

Posted: 05/22/2024 Employment Type: Contract Job Category: Administrative Job Number: 617838 Is job remote?: No Country: United States

Job Description


Pay: 50-57/hr 

Executive Assistant
6-month contract
Location: Cambridge, MA



Must Haves: 
  • Minimum of 3 years executive or office administrative experience
  • Proficiency in MS Office applications and various file formats.
  • Experience in calendar management with an executive that has a very heavy calendar and can understand confidentiality
  • Experience with financial management and accounting
Preferred: 
  • Higher education experience 
  • Bachelor’s degree preferred
  • 5 plus years of experience preferred 

Job Description:
Manages the CIO’s calendar and responds to scheduling needs and requests from both internal
and external sources
• Schedules leadership, committee and team meetings
• Collects, develops, and organizes information
• Composes and edits correspondence, presentations, documents and more.
• Schedules and plans departmental meetings and events
• Communicates closely with vendors and other external parties; acts as department liaison and
primary point of contact for individuals outside of HKS
• Coordinates candidate interviews/external party visits and communication
• Maintains departmental record keeping and filing, including contracts and confidential personnel and financial data
• Supports procurement and contracting processes for school-wide purchases of software, hardware and leased computers. This includes working with the various departments regarding the planning and budgeting of their leased personal computers.
• Supports, documents, and communicates on behalf of working groups and task forces (Information Technology Advisory Group, IT Affinity Group, Risk Management Committee, etc.)
• Receives, routes, prepares, and monitors department’s financial transactions using financial systems; prepares information for budget analysis
• Stocks/inventories departmental supplies, routes mail, maintains departmental technologies (copier, fax, printer)
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About Cambridge, MA

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