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Executive Assistant

Boston, MA 02215

Posted: 05/30/2023 Employment Type: Contract Job Category: Administrative Job Number: 567736 Is job remote?: No Country: United States

Job Description

A healthcare organization in Boston, MA seeks an Administrative Assistant for a 3+ month contract assignment.

Administrative Assistant
Onsite in Boston, MA

Vaccination Requirements: must be vaccinated against covid

Must Haves:
  • 0-1 years of related experience
Job Summary/Description:
  • Provides complex administrative support and oversees projects in support of an executive
  • Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations
  • Represents Executive to high level internal and external constituents
  • Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions
  • Establishes and maintains influential and strategic relationships at all levels of the organization
  • Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment
  • Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access
  • Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data
  • Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule
  • Coordinates complex travel arrangements for meetings and preparation of materials for presentations
  • Identifies projects to improve operations of the business (department), develops and implements action plan
  • Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers
  • Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s)
  • Resolves service issues in the assigned unit(s) in a timely and respectful manner
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