375 Longwood Ave
Boston,
MA
02215
US
Posted: 05/30/2023
2023-05-30
2023-07-03
Employment Type:
Contract
Job Category: Administrative
Job Number: 567736
Is job remote?: No
Country: United States
Job Description
A healthcare organization in Boston, MA seeks an Administrative Assistant for a 3+ month contract assignment.
Administrative Assistant
Onsite in Boston, MA
Vaccination Requirements: must be vaccinated against covid
Must Haves:
- 0-1 years of related experience
Job Summary/Description:
- Provides complex administrative support and oversees projects in support of an executive
- Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations
- Represents Executive to high level internal and external constituents
- Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions
- Establishes and maintains influential and strategic relationships at all levels of the organization
- Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment
- Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access
- Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data
- Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule
- Coordinates complex travel arrangements for meetings and preparation of materials for presentations
- Identifies projects to improve operations of the business (department), develops and implements action plan
- Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers
- Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s)
- Resolves service issues in the assigned unit(s) in a timely and respectful manner
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