Posted: 04/11/20242024-04-112024-05-12Employment Type:ContractJob Category:AdministrativeJob Number: 615736Is job remote?: YesCountry: United States
Job Description
The Executive Assistant supports the VP of the Planning Consulting department.
PRIMARY RESPONSIBILITIES:
Responsible for scheduling meetings for individuals supported, including conference room scheduling.
May assist with the onboarding of new staff members. Where applicable, assists in obtaining keys, lockers, lab coats and notebooks.
Responsible for ordering of supplies and ensures equipment is maintained
May help with expense reporting & expense reconciliations.
Responsible for general administrative duties such as copying, filing, faxing, sorting mail, greeting visitors, etc.
Perform duties related to other special projects as required.
This role performs these additional responsibilities with a high degree of independent functionality, takes a proactive approach to managing workflow and projects and may also have project work responsibilities. They may also be responsible for the indirect supervision of other support staff members, providing work direction to interns and mentors junior staff.
Has the discretion of moving or cancelling meetings on behalf of the individual/s supported.
Plays a leadership role in organizing events, including coordination of activities between institutions.
Takes initiative on creating original letters on behalf of individual/s supported for review/edit.
May be responsible for compiling budgeting information and providing account reporting/analysis for the department.
Understands the Institutes policies and procedures and teaches others through the modeling of their behavior.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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