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Executive Administrative Assistant

Newton, MA 02459

Posted: 09/26/2023 Employment Type: Direct Hire/Perm Job Category: Administrative Job Number: 579999 Is job remote?: No Country: United States

Job Description

Executive Administrative Assistant
Direct Hire

Must Haves:
  • Experience supporting senior level executives
  • Bachelor’s degree
  • Domestic and internal travel arrangements
  • Experience working in a fast paced industry
  • Microsoft Office
  • Software industry

We are seeking a personable and enthusiastic Executive Administrative Assistant .  This person will perform a mixture of administrative duties, high-level executive assistant work and project oversight. The Executive Administrative Assistant will drive key strategic projects that advance the executive’s agenda while also creating a positive, friendly impression for all internal and external people. The ideal candidate will be adaptable to all personality types, and flexible in the face of unexpected changes. Candidates must be articulate and have excellent writing and communication skills as well as have quality experience with administration and basic project management.  
  • Preserves executive time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; summarizing reports and initiating follow up and follow through
  • Support the executives with administrative and clerical tasks, using attention to detail, task and time management skill and creative problem-solving capability
  • Maintains executive appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Schedule, prepare and assist with meetings and professional development days
  • Maintain excellent customer service and a friendly, positive attitude at all times
  • Provide program support and assist with special projects as assigned
  • Builds agenda for weekly staff meetings by proactively identifying important topics and working with team members to gather input 
  • Assist Administrative team (Executives, Finance, HR etc.) with general duties as needed
  • Support function and organizational projects as needed
  • Attend meetings and support management by preparing data for presentations and status reports
  • Develop and present recommendations to senior level management 
  • Bachelor’s Degree preferred
  • Minimum 5+ years of Executive support experience
  • Professionalism and self-awareness at all times; ability to interact with a wide variety of people in a warm, competent, and professional manner
  • Strong communications skills both verbal and written
  • Ensure security, confidentiality, and integrity of data
  • Embodiment of our organizational values of teamwork and optimism
  • Computer literacy, with expertise in all Microsoft Office suite products
  • Demonstrated ability to effectively organize and coordinate multiple priorities and projects
  • Problem solving abilities paired with excellent judgment
  • Team player with a can-do attitude and a passion for our shared work as an organization
  • Attention to detail
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