Posted: 06/05/20232023-06-052023-07-14Employment Type:ContractJob Category:AdministrativeJob Number: 545418Is job remote?: NoCountry: United States
Job Description
Department Assistant
12 months
Onsite - Houston, TX
$18-24
Must Haves:
Highschool diploma or GED
2+ years of office/administrative experience
Proficient in Word, Excel, PowerPoint, Outlook
Preferred:
SharePoint experience
Job Summary/Description:
As a department assistant for the Oil Gas Chemical (OGC) Global Practice the following functions will be performed.
General Admin duties for the Department Manager (DM), including but not limited to:
Manage expense reports for DM and designated department personnel
Assist with travel arrangements for the DM and designated department personnel
Maintain contacts, meeting notes and trip reports in Outlook and CRM
Support tracking of client opportunities, proposals, or qualification packages
Plan and schedule offsite activities and or dinner/lunch reservations as requested
Supporting the Department Manager (DM) and department related activities, including but not limited to:
Setting up department, client or partner meetings
Reserving conference rooms and sending invitations
Putting together and setting up presentations
Ordering and arrangement for drinks or meals (as applicable)
Take meeting minutes as requested
Performing meeting cleanup and restoration of meeting room facilities
Support of on-boarding / off-boarding of new employees
Maintain DM and/or department files or materials
Maintain DM and/or department action item lists and status reports
Support of OGC Global Practice meetings, activities and/or events, in coordination with the division Executive Assistant and/or other department administrative staff.
Assist with the development and maintenance of department information via Teams, Onenote and/or SharePoint
Perform or assist with department and/or OGC global practice clerical and reprographics needs, including preparation of reports, binders, and presentations for internal or external use. Provide general support with copying, scanning, binding.
General Administrative Support
Formatting reports, proposals and other internal or external documents
Updating manuals, procedures or department standards
Creating and/or updating presentations in Power Point or other formats.
Creating and/or updating reports or data in Excel.
Skills Needed
Self-Starter
Team Player
Able to work with a partnership mentality
Time management skills
Organized
Clear understanding of Priorities
Energetic
Flexible & able to multi-task
Willingness to learn, share knowledge, & assist people at all business levels
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Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Houston, TX
Discover exciting job opportunities in the vibrant region around Houston, Texas! Known for its thriving economy, diverse industries, and endless growth prospects, Houston offers an enticing landscape for career-minded individuals. With world-class museums like the Museum of Fine Arts and a rich culinary scene showcasing Tex-Mex delights, BBQ joints, and food trucks serving up local flavors, Houston is a melting pot of culture and creativity. Home to the renowned Space Center Houston, the historic Astrodome, and professional sports teams like the Rockets and the Astros, this region exudes energy and excitement. Embrace the charm of this dynamic area while exploring job listings that could lead you to a fulfilling career right here in Houston!
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