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Creative Executive Assistant

Cupertino, CA 95014

Posted: 08/25/2023 Employment Type: Contract Job Category: Administrative Job Number: 579146 Is job remote?: No Country: United States

Job Description

Executive Assistant Location: Cupertino, CA
Onsite: Tues/Wed/Thurs and Travel
Pay: Up to $45.38 per hour DOE
Benefits: Health, Dental, Vision and more

  • You will support and assist a Senior leader and and their team with administrative tasks. This includes heavy calendar management using Apple Calendar to organize daily calendars showing flexibility and problem solving abilities; adjust and prioritize schedules due to changes from conflicting meetings that come up the last minute.
  • You are savvy while regularly coordinating with other executives’ schedules and assistants, cross-functional teams.
  • You will be expected to balance and prioritize a wide range of projects and tasks simultaneously while working in a fast-paced environment, with impeccable attention to detail, accuracy, and timeliness
  • You work autonomously, take initiative, and complete tasks you are responsible for. You are creative, thoughtful, take problems and dissect it for solutions, better yet, you can foresee it coming and are three steps ahead.
  • You may answer correspondence and redirect as needed to teams.
  • You may set up large team meetings, organizing catering when needed and organize team off-site meetings.
  • You can expect to regularly arrange complex domestic and international travel and process expense reports as needed.
  • Facilitate office moves as needed for the team and help with general studio needs as they arise. 
Key Qualifications:
  • This role requires 5 years administrative experience and 2 years supporting Director-level or higher is required
  • Ability to thrive in a fast-paced deadline driven environment while maintaining composure under pressure
  • Possess a “can do” attitude and comfortable operating as part of a greater team of administrative assistants that support one another
  • Enjoys challenging calendar management tasks while prioritizing many competing requests with minimal guidance
  • Accustomed to problem-solve issues in a timely manner and proactively communicate decisions to appropriate individuals
  • Extremely organized and has an exceptional response rate and willingness to be available after business hours on occasion
  • Exceptional attention to detail and adept at anticipating needs or problems throughout the day or as a project takes shape.
  • Able to thrive with little direction and an ambiguous work environment.
  • Comfortable being an advocate for your decisions and can say "no" to support your executive's schedule when needed.
  • Possess an interest in project management, other administrative responsibilities, and adept at proactively managing and setting expectations
  • Great reputation for working in a team environment and acting with integrity
  • Excellent written and verbal communication with a strong sense of professionalism
  • Ability to exercise good judgement when exposed to highly confidential information
  • Experienced at coordinating international and domestic travel and willingness to travel if required
  • Interest and creativity in building team culture and fostering a positive and productive work environment
  • Interest in learning and growing with the team and ability to proactively look for ways to help the team to function more smoothly across multiple locations is a plus
  • Proficiency with Calendar, Mail, Keynote, Quip, Slack, and other office systems and tools are a plus
  • A Bachelor's degree, AA or equivalent experience
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