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Billing Assistant

Chicago, IL 60603

Posted: 05/31/2023 Employment Type: Direct Hire/Perm Job Category: Accounting & Finance Job Number: 566652 Is job remote?: No Country: United States

Job Description

The Billing Assistant will provide billing and administrative support to Billing Specialists and Billing Managers. The position provides exposure/opportunities to learn the firm’s billing operations and to interact with the firm’s lawyers, secretaries and other accounting departments. This individual must be flexible, well organized, detail oriented and deadline focused.
Duties and Responsibilities:
  • Perform invoice maintenance as directed by Billing Specialists. This may include but is not limited to: narrative edits, time transfers, invoice splitting and cost exception updates.
  • Prepare and print draft bills, and other client reports as necessary.
  • Assist with the printing, sorting and routing of monthly proformas.
  • Upload electronic invoices upon request and ensure processing is accurate and efficient. Monitor the status of the electronic invoices to ensure the invoice is moving towards approval and payment. As needed, submit appeals through the electronic billing systems.
  • Submit accrual estimates and billing rates/fee offers in the electronic billing systems.
  • Follow up with attorneys as requested by Billing Specialists or the Billing Manager.
  • Provide high levels of customer service to attorneys, staff, vendors, and clients of the firm while observing confidentiality of client and firm matters.
  • Perform various administrative duties such as duplicating, mailing, proofreading and scanning of invoice packets.
  • Serve as the billing point person for a small portfolio of client and billing partners, with oversight by the Billing Supervisor and Manager.
  • Assist with special projects which will include, among other projects, testing related to system upgrades or conversions.
Education and/or Experience:
  • Bachelor’s degree or equivalent experience working in an office environment
  • Proficiency in Microsoft Word and Excel
  • Previous law firm or professional services firm experience
  • Experience with 3E and ebilling Hub
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