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Administrative/Office Coordinator

Cambridge, MA 02138

Posted: 06/13/2024 Employment Type: Contract Job Category: Administrative Job Number: 619058 Is job remote?: No Country: United States

Job Description


$20-25/hr 
 

Administrative/Office Coordinator
6-month contract
Location: Cambridge, MA



Must Haves: 
  • 2+ years of relevant experience 
  • Proficiency in MS Office applications and other office software
  •  Excellent written & verbal communication
  • Ability to learn new software
Preferred: 
  • Experience working in higher education or working with diverse student populations
  • Experience in Disability Services in Higher Education or demonstrated interest in acquiring expertise in the field preferred. 
  • Bachelor’s degree preferred

Job Description:
Ensure the efficient operation of the Disability Access Office (DAO). Function as first point of contact for the office, respond to general phone calls, manage emails in the central DAO inbox and walk-in inquiries. Coordinate accommodations for students with temporary illnesses and injuries. Coordinate both internal and external office communications. Maintain databases, with primary responsibility for data entry. Prepare and maintain administrative reports. Assume primary responsibility for the digital distribution of accommodation notifications to faculty. Maintain and update department website. Serve as financial processor for DAO transactions. Create and maintain office systems. Serve as primary liaison with regarding department's technology needs. Maintain inventory of office supplies.

A minimum of 2 years of office administration or customer service experience. Discretion, excellent judgment, and ability to maintain confidentiality of highly sensitive and confidential information in relation to students with disabilities. Ability to prioritize tasks in a fast-paced environment with competing demands. Ability to work both independently and collaboratively as circumstances dictate. Experience working with a diverse student population. Advanced proficiency working with Microsoft Office Suite, databases, and websites, and ability to identify and learn new programs and software as needed. Excellent written, verbal, and interpersonal communication skills, with meticulous attention to detail. Experience in Disability Services in Higher Education or demonstrated interest in acquiring expertise in the field preferred. 
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