Posted: 09/26/20242024-09-262024-11-05Employment Type:ContractJob Category:AdministrativeJob Number: 624019Is job remote?: YesCountry: United States
Job Description
Administrative Coordinator
3-Month Contract
Boston MA - Onsite
Must Haves:
2 to 3 years of related experience
Able to reconcile departmental PCard
Preferred:
Higher Education experience
Job Description:
Greets visitors, answers general inquiries, and directs all other inquiries to core administrative leadership and/or point person as applicable.
Serve as the central point of contact for Administration on administrative, procurement, information technology, building operations, safety, and other departmental services.
Assists with general departmental support as needed, including calendaring, room booking, office organization, and travel arrangements for the Core Administration offices.
Assists with the coordination of departmental meetings, committee meetings, and/or trainings, including scheduling, registration, tracking participation, material reproduction, and material distribution, catering and vendor payment.
May provide coverage for A/V set up and recording.
Manage rental of poster boards and easel rentals.
Troubleshoot and serve as primary contact on computer, phone and other technological issues.
Troubleshoot and serve as primary contact with Building Operations on department related moves and other MCB Administration related needs and requests.
Manage inventory and supply for Administration.
Maintenance of departmental Office Copiers including monitoring usage, invoice payments, and communication with vendors.
Organize, maintain, and archive departmental files.
Events Support- Provides coverage for Events Coordinator and assists with event activities, including changes to the events calendar and posting of event listings online and throughout buildings.
Curriculum and Pedagogy Support -Provide support to teaching staff responsible for large lab courses by updating canvas sites, procurement and payments.
Community Area Support -Manage the BioLounge operations and other departmental common break areas.
Financial Support -Reconcile departmental PCard, Corporate Card and transactions for Sr. Staff and teaching staff.
Process B2Ppurchase orders, reimbursements, and vendor payments.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Cambridge, MA
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