Posted: 02/13/20242024-02-132024-03-15Employment Type:ContractJob Category:AdministrativeJob Number: 612963Is job remote?: NoCountry: United States
Job Description
Administrative Coordinator
3-month contract
Location: Cambridge, MA
$25-32/hr
Must Haves:
HS Diploma
Ability to learn systems quickly
Customer service skills
Able to work on multiple tasks/projects at the same time
Preferred:
Prior experience with financial processing systems, such as Concur and B2P preferred.
Event management experience preferred
Higher Education industry experience
Bachelor's degree
Job Description:
Coordinates and has direct responsibility for a program, project, event or program. Creates and implements administrative systems to manage area of responsibility. Serves as main source of information, effectively responding to inquiries from potential customers, participants, academic collaborators. Prepares and maintains records, reports, budget and plans. May maintain a web page, website, or program materials. Requires 2 to 3 years of related experience, excellent interpersonal and communication skills. Ability to work independently with minimal supervision and direction. Able to plan, prioritize, and track work. Basic or better proficiency on common office software.
This position will support administrative, financial and residential operations at the Center, provide support for events and public programs, and assist Faculty Director and Associate Director with Center-related calendaring. This is a front desk position, responsible for greeting and providing service to Center foot traffic as well as responding to inquiries over email and phone.
Administrative and Financial responsibilities will include: processing reimbursements, invoices and payments for service providers, making travel and hotel arrangements, updating the Center's website, maintaining office and hospitality supplies, managing telephone and email communication.
Event support responsibilities will involve placing catering orders, liaising with vendors, assisting with setting up and staffing the events, distributing promo materials in advance of public programming and providing other support as needed.
Support for the residential program will involve: assisting with apartment turnover, tracking furnishings and coordinating replacements, assisting with billing of rents, coordinating card access to the CSWR buildings for residents, affiliates, guests and general public, calling in emergency repair requests between 9 and 5pm.
Occasional evening work will be required. Exceptional interpersonal and communication skills required. Strong writing and excellent proofreading skills required. Must be highly organized, detail oriented, and have the ability to work competently and efficiently in a multi-task environment. Must be technically savvy - possess competency using a variety of computer software and capacity to master new software.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Cambridge, MA
Calling all job seekers! Discover exciting job opportunities in and around Cambridge, Massachusetts, a vibrant city known for its rich history, world-renowned universities like Harvard and MIT, and innovative tech scene. Cambridge offers a unique blend of academic excellence, cultural diversity, and a thriving arts community, with attractions like the iconic Harvard Square, the charming Charles River Esplanade, and the prestigious American Repertory Theater. From savoring local specialties like clam chowder and lobster rolls to cheering on the Red Sox at Fenway Park, there's something for everyone in this dynamic region. Explore job listings today and kick-start your career in this captivating area!
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