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Administrative Coordinator III

Foster City, CA 94404

Posted: 01/20/2023 Employment Type: Contract Job Category: Administrative Job Number: 540485 Is job remote?: No Country: United States

Job Description

Administrative Coordinator III
Contract - 6 months
Hybrid - Foster City, CA
Pay Range: $29-$32/hr
Must Haves
  • 2-3 years of experience in Global Mobility or HR
  • Proficient in all Microsoft Office Suite Programs, SharePoint, and have overall strong computer skills
  • Excellent interpersonal skills, strong written and verbal communication skills

  • Experience working on a cross-regional team
  • US Immigration Knowledge

Job Summary/Description:

The ideal candidate will provide support to the global mobility team and will assist in ensuring seamless execution of tasks and assignments. This is a fast-paced environment and requires a professional who has initiative and strong judgment; in addition, they should be well-organized, self-directed, efficient, and adaptable with a strong work ethic. Independently provide advanced, diversified and confidential administrative support requiring a broad experience, skill and knowledge of organizational operations, policies and practices. This position supports the Global Mobility team.

Job Responsibilities:
  • Act as liaison for the teams by responding to incoming and internal communications and determining or recommending appropriate action. Route materials/information to appropriate individuals/groups on the Global Mobility team
  • Handles requests and queries appropriately and in a timely manner dealing with confidential and complex matters
  • Coordinates the efficient office operations by maintaining and utilizing confidential and general shared folders and network drives.
  • Open, reads, organizes, prioritizes and responds to incoming email, or directs it to appropriate area for response.
  • Provides organizational support on multiple deliverables including, but not limited to, PowerPoint presentation editing and organization charts, Excel and OneNote for database management and reports
  • Assist in documentation of processes, standards, procedures, and policies for programs and initiatives.
  • Coordinates with external vendors to receive, track, distribute and process external invoices to appropriate approving authorities.
  • Provide ad hoc analysis and reporting on Global Mobility
  • Responsible for administrative tasks related to US immigration compliance
  • Provide tier 1 support for global mobility questions

  • Minimum of 2 years experience in global mobility or HR
  • Strong interpersonal and communication skills
  • Ability to learn tasks quickly and become efficient in a short period of time.
  • Ability to perform work with routine interruptions.
  • Ability to handle confidential material and treat accordingly.
  • Proactive and self-motivated.
  • Ability to multitask with attention to detail.
  • Positive attitude with a high level of professionalism.
  • Excellent organization skills.
  • Desire to continuously learn, with the initiative to take on evolving and more challenging tasks.
  • Strong computer skills are required with proven proficiency in all MS Office Products, SharePoint, Internet navigation, email, and general computer use.
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