Posted: 04/29/20242024-04-292024-06-23Employment Type:ContractJob Category:AdministrativeJob Number: 616821Is job remote?: NoCountry: United States
Job Description
$22-29/hr
Administrative Assistant
2 year contract
Location: Tucson AZ
Must Haves:
High School Diploma
4+ years of relevant experience
Must have working knowledge of gMail and other Google software (gSheets, gDocs, etc), Word, Excel, PowerPoint, Access and related office software programs.
Excellent detail and organizational skills required.
Must have strong communication skills and have experience managing multiple tasks and assignments.
Preferred:
College degree preferred
1+ years working directly in Pharma industry
6+ years of relevant experience is preferable
Description:
Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties. May handle special projects and execute research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. Operates automated office equipment. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be found in various functional areas.
Supports Instrument Development Chapter Lead and other assigned senior leaders with a variety of routine to advanced administrative and operational activities including but not limited to: scheduling and coordinating onsite/offsite meetings and/or large scale events; coordinating domestic and international travels and conference calls; channeling communication and /or materials; coordinating interview scheduling, office moves, office supply management and vendor relationships; coordinating the preparation of departmental budget including monitoring expenses against budget and researching and analyzing discrepancies; creating and submitting purchase orders and compiles expense reports.
Provides support on editing and formatting departmental documents such as memos, reports, presentations and legal documentation that may require data gathering from multiple components.
Streamline and reduces unnecessary administrative or operational burdens from managers and other team members.
Represents the department in a highly polished and professional manner
Serves as the department lead on new systems, processes and training compliance.
Serves as the departmental “go-to” person for general operational or administrative inquiries, requiring broad knowledge of processes, systems, practices, tools, etc.
Actively participates in internal company meetings with other administrative professionals, finds ways to apply new methods of working, improvements in work processes and supports an exchange of ideas among colleagues.
Stays abreast with emerging knowledge and trends in administrative practices and collaborates with colleagues beyond own department.
Provides back-up support to other teams as necessary, demonstrating flexibility, adaptability and positive demeanor in the face of change. Participate in administrative project initiatives within or outside department/functional area.
Works on assignments requiring considerable judgment and initiative while maintaining confidentiality
Understands implications of work and makes recommendations for solutions.
Acts as the Coordinator for entering training forms in Cornerstone.
Other duties as assigned by management.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Tucson, AZ
Ready to take the next step in your career? Explore exciting job opportunities in the vibrant area surrounding Tucson, Arizona. Known for its breathtaking desert landscape, diverse culture, and rich history, Tucson is a hub of opportunity and growth for job seekers. Imagine starting your day with a hike in Saguaro National Park, followed by sampling delicious Sonoran cuisine at El Charro Café, the nation's oldest Mexican restaurant. Dive into the art scene at the Tucson Museum of Art or catch a show at the historic Fox Tucson Theatre. With easy access to outdoor adventures in the nearby Catalina State Park and the University of Arizona's top-tier sports teams, Tucson offers a unique blend of charm and modern amenities that make it an ideal location to build your career. Explore our job listings today and discover the endless possibilities that await you in this captivating region.
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