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Administrative Assistant

Summit, NJ 07901

Posted: 01/20/2023 Employment Type: Contract Job Category: Administrative Job Number: 533316 Is job remote?: No Country: United States

Job Description


Job Title: Administrative Assistant

Must Haves:
  • HS Diploma/GED
  • Previous Administrative Experience
  • Proficient with MS Office Suite Programs
  • Strong written and verbal communication skills, good customer service skills
Preferred: 
  • College Degree
Job Summary:

Selected candidate will be responsible for supporting department leadership, managing calendars and phones, organizing meetings, maintaining records, ordering and tracking, and general administrative tasks.

The ideal candidate will have;
  • Strong communication and computer skills,
  • The ability to execute tasks autonomously and efficiently, with attention to detail.  
  • Support the day-to-day functions in a fast-paced environment, including administrative support of team leadership.  
  • Maintain a customer service approach, and communicate in a positive, professional manner.
  • Respond to and resolve requests in a timely and efficient manner.
  • Perform general administrative tasks including managing calendars and phones, organizing meetings, maintaining records, ordering and tracking, ordering supplies, filing, and organizing, executing internal processes for the highest efficiency.
  • Schedule rooms for meetings, events, appointments, and/or similar activities for the department, track correspondence, and prepare, order, and distribute materials.
  • Create PowerPoint presentations, Excel spreadsheets, newsletters, reports, minutes and agendas as requested.
  • Act as a support for the Total Rewards/HR team.
  • Works effectively and efficiently with each member of the team to assist as needed.
  • We are looking for a person that can make phone calls to our vendor and do some data entry.
Skills:
  • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint and SharePoint - Highly Desired
  • Prior administrative experience - Highly Desired
  • They need to have good communication skills since they will be talking to both vendor and customer.
Education:
  • High school diploma - Required
  • College Degree - Preferred
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