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Administrative Assistant

San Francisco, CA 94108

Posted: 06/01/2023 Employment Type: Contract Job Category: Administrative Job Number: 565917 Is job remote?: No Country: United States

Job Description

Headstart- Yes – National Admin
Assigned to: Annie Blackie (CST) Bridgette Fiumedora (PST)
Hourly: $22-25, $28
Background Check: Yes
Job Location: 530 Bush St # 1000, San Francisco, CA 94108
Vaccination Requirements:
Why open: Seasonal need, TechWomen’s program
Backstory/Recruiting for candidate insight:
More details about
Must see in Marketing Notes:
  • Flexibility on days needed in office, may be more than just Tuesdays and Wednesdays in office on some weeks
  • Ability and willingness to provide onsite event support outside of traditional working hours, including some nights and weekends, during participants’ stay in the US.*
* For the onsite event support – we will have 80 participants arriving to the Bay Area on September 20 and leaving October 22 for D.C.; during that time period we will have approximately ten events – mix of in-person/hybrid and virtual; as well as arrival and departure days. All team members are responsible for providing day-of event support, and the temp described below will have particular responsibilities related to capturing stories/quotes/etc for social media. Most events are during the week but will start early and end late; there are one or two weekend events currently on the calendar. Let me know if there are any other questions!s


****************The details – Not to be Shared via email or Posted Online********************
Client Job Title: Administrative support
Interview Process: Video possible in person to start 6/1
Hours: Hybrid Tuesdays and Wednesdays in office 9-5 1 hour for lunch (35 hour work week) though I am flexible if a team member prefers to start their day a little earlier or later and work accordingly.
TechWomen’s program dates are mid-September through the end of October and it may be necessary for all team members, including the temporary team member, to come into the office more frequently in the weeks leading up to and throughout the program dates.


Industry: Nonprofit
Co. Size:900 employees
Company Information:  www.iie.org
When the Institute of International Education® (IIE) was founded in 1919, it would have been impossible to imagine the world we now inhabit, where international connections are paramount. We believe that when education transcends borders, it opens minds, enabling people to go beyond building connections to solving problems together. Our vision is a peaceful, equitable world enriched by the international exchange of ideas and greater understanding between people and cultures.

Job Details:
• Strong organization skills with high attention to detail.
• Ability to work on and prioritize multiple tasks.
• Ability to work effectively with other team members and also independently with minimal supervision.
• Excellent written and verbal communication skills.
• Keen ability to adapt to various situations and solve problems efficiently and effectively.
• Intermediate knowledge of Microsoft Office Suites – intermediate to advanced proficiency in Excel, including ability to analyze data and produce data visualizations, desired.
•Knowledge and usage of social media platforms.
• Basic understanding of and interest in logistical coordination.
• Ability to interact with all levels of staff and external contacts; sensitive to cultural differences when working with people from other cultures.
• Ability and willingness to provide onsite event support outside of traditional working hours, including some nights and weekends, during participants’ stay in the US.
• Passion for and/or experience in supporting women’s empowerment initiatives, global education, exchange, and training, and/or women in STEM highly encouraged.
Project Responsibilities:
TechWomen is seeking a temp to support with communications, social media and administrative tasks. The selected individual will be responsible for the following:
- Manage the TechWomen inbox (i.e. responding to email queries from external stakeholders as well as participants and volunteers);
- Support the procurement and contracts process by liaising with potential and actual vendors, drafting documents and securing signatures;
- Edit and proof participant and volunteer biographies and profile information for publication, including on www.techwomen.org and on the Community Platform;
- Capture stories and photos for social media under the guidance of TechWomen's Communication and Impact Analyst;
- Prepare and proof materials targeted at TechWomen participants such as pre-departure materials, weekly email updates and powerpoints;
- Support the biannual reporting process under the guidance of TechWomen's Program Manager;
- With the Application Systems Team, update and test TechWomen's application (Slate Technolutions); and
- Support with other administrative tasks, as needed.
***********************Send below to the candidates************************
Administrative Temp
Contract Duration 3-6 months
Hybrid(San Francisco, CA)
Vaccination Requirements: Not required
Must Haves:
  • intermediate to advanced proficiency in Excel, including ability to analyze data and produce data visualizations
  • Excellent written and verbal communication skills.
  • I think these two requirements may be being missed:
  • intermediate to advanced proficiency in Excel, including ability to analyze data and produce data visualizations
  • Experience with supporting marketing communications and social media pages
  • Strong written and oral communication skills (Manage the teams inbox
Preferred:
  • Passion for and/or experience in supporting women’s empowerment initiatives, global education, exchange, and training, and/or women in STEM highly encouraged.
  • Experience support the procurement and contracts process by liaising with potential and actual vendors, drafting documents and securing signatures;
Job Summary/Description: A leading nonprofit is looking for a strong administrative support person to join the team on a contract basis.  Someone who experience supporting communications, social media and administrative tasks is needed.  The ideal candidate has experience with Passion for and/or experience in supporting women’s empowerment initiatives, global education, exchange, and training, and/or women in STEM highly encouraged.
 
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