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Administrative Assistant

Pearland, TX 77047

Posted: 11/23/2022 Employment Type: Contract Job Category: Administrative Job Number: 516477 Is job remote?: No Country: United States

Job Description

Administrative Assistant

Must Haves:
- HS diploma
-  Knowledge of administrative, office and general accounting procedures and standards
-  Proficiency in MS Office

Summary
  • Provides routine administrative support to one (or more) managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.  
  • Provides administrative support such as processing and distributing incoming mail, maintaining records and filling systems.
  • Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports.
  • Processes and distributes incoming communications (e.g., mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require the supervisor's attention.
  • Provides switchboard relief and/or additional administrative support to other functions to help meet business and staffing needs.
  • Demonstrates a positive and professional attitude, maintaining composure under pressure.
  • Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
  • Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team's goals.
  • Exercises discretion and integrity with highly confidential and sensitive information.
  • Prepares internal and external correspondence including letters, memorandums, meeting notes, forms, contracts, and other documents, and ensures all materials conform to best practice standards and formats.
  • Collects information from a variety of contacts, paper and electronic sources in order to create routine and custom reports and documents for both internal and external distribution. 
  • Prepares presentations.
  • Proactively reviews calendars and upcoming events and coordinates with internal customers to ensure preparedness for meeting various business needs such as meeting logistics, presentation preparation, meeting materials, travel plans, distribution of expected reports, etc.
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