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Administrative Assistant

Cupertino, CA 95014

Posted: 07/11/2024 Employment Type: Contract Job Category: Administrative Job Number: 620110 Is job remote?: No Country: United States

Job Description


Job Title:
Administrative Assistant 
Contract: 6 Months 
Location: Cupertino CA  
Hybrid: Fully On-site 

Must Haves:
  • 2-3 years of experience in an administrative and/or facilities support role
  • Strong written and verbal communication skills (this is very important)
  • Experience with a Mac and Apple productivity tools *keynote, numbers, pages
  • Strong background in Calendar Management 
  • Comfortable doing personal tasks for executives, such as picking up lunches, Allocations/DHX
  • PO/Expense Experience
  • Facility Management Experience
  • Onboarding Experience
  • Bachelor's Degree or equivalent work experience preferred.

Job Description: 
This position requires a tenacious self-start, someone who is able to roll up their sleeves and take on any task, whether its helping to plan a team event, ordering/stocking suppliers, or streaming existing processes. You are able to work independently yet collaboratively, anticipate the needs of the team and take initiative to complete tasks or projects. In addition to being organized and analytical, you exercise sound business judgement and possess the interpersonal skills needed to interact with a variety of people across multiple job functions and levels.

Service responsibilities will include organizing travel end to end for Directors and Sr. Real Estate Managers, scheduling/calendar management, meeting preparation/support, and administration of expense reports and tracking payments to vendors in accordance with approved budgets. Responsibilities: Assist in the administrative tasks such as calendar management, travel arrangements, expense reports, document control.

An ideal candidate will be: 
  • Creative, resourceful, thoughtful problem solver
  • Positive, dedicated, and approachable personality 
  • Poised under pressure with the ability to switch gears at a moment’s notice
  • Strong written and verbal communication skills – we can’t emphasize this enough
  • High level of integrity and discretion in handling confidential information
  • Experience with a Mac and Apple productivity tools *keynote, numbers, pages
  • Experience supporting a larger teams
  • Event planning experience
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About Cupertino, CA

Ready to kickstart your career in the vibrant city of Cupertino, California? This bustling tech hub, situated in the heart of Silicon Valley, offers unparalleled growth opportunities and a dynamic work environment. Home to tech giants like Apple Inc., this area boasts a unique blend of innovation, culture, and charm. Explore job opportunities near iconic landmarks like the Apple Park Visitor Center, indulge in the diverse cuisine of the local restaurants, and catch a show at The Flint Center for the Performing Arts. With proximity to picturesque parks like Memorial Park and Rancho San Antonio Preserve, Cupertino is the perfect place to balance work and leisure. Discover your next career move in this thriving community today!