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Administrative Assistant

Charlestown, MA 02129

Posted: 09/16/2023 Employment Type: Contract Job Category: Administrative Job Number: 579623 Is job remote?: No Country: United States

Job Description

Administrative Assistant
Contract – 9 months

Charlestown, MA
Pay Range: $18-$20/hr
Must Haves
  • Previous administrative experience
  • Excellent Customer Service Skills
  • Proficiency in Microsoft Office Suite, specifically Outlook 365, Microsoft Teams, Word, Excel
  • Experience working for a government and/or municipality
Job Summary/Description:
The Administrative Assistant will provide administrative support to the department through the duties outlined below.
  • Responsible for scheduling, document control, and office administration and organizational needs.  
  • Research projects, drafting documents, and routing for documents for approval.
  • Collects and analyzes data and information and provides leadership with a course of action.  
  • Receives and manages incoming calls while recording accurate messages.  
  • Controls maintain and provide a reference system for all employee history within the assigned district by developing and utilizing filing and retrieval systems.  
  • Maintains office supply inventory by monitoring the stock to determine inventory levels and confidential employee records.  
  • Evaluates new office products and provides recommendations to department leadership.  
  • Verify receipt of goods and provides documentation to Accounts Receivable.
  • Handle lost and found.  
  • Provide support to the department as required
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