Posted: 11/19/20242024-11-192025-01-03Employment Type:ContractJob Category:AdministrativeJob Number: 626411Is job remote?: NoCountry: United States
Job Description
Administrative Assistant
$25-$28/hr Contract: 3+ months Onsite: Cambridge, MA 02138
Must Haves:
1+ years’ administrative experience answering phones, processing mail etc
Epic experience
Experience with a lab (medical)
COVID Vaccines + Booster and 2024-2025 flu vaccine
Job Description: We are seeking a dedicated and organized Healthcare Administrative Assistant to join our team. In this role, you will be responsible for answering telephones, processing pathology mail, and assisting with specimen transfers. You will play a key part in supporting the daily administrative functions of the facility while ensuring a positive experience for patients, staff, and healthcare professionals. This position requires excellent phone etiquette, strong computer skills, and the ability to work effectively in a small team setting. Key Responsibilities:
Answer and manage incoming phone calls, directing calls to appropriate departments or individuals.
Process and manage incoming pathology mail and documentation.
Coordinate the transfer and handling of specimens in accordance with facility procedures.
Provide administrative support to the clinical and laboratory teams as needed.
Maintain accurate and up-to-date records in the Epic system, ensuring all information is correctly entered and accessible.
Assist with scheduling and follow-up communications related to specimen processing or pathology results.
Collaborate with team members to maintain smooth operations and contribute to a positive work environment.
Ensure that all tasks are performed in compliance with healthcare regulations and facility standards.
Demonstrate professional phone skills, appearance, and communication at all times when interacting with patients, healthcare professionals, and staff.
Perform other related duties as assigned by the supervisor.
Required Qualifications:
Experience with Epic electronic health record (EHR) system.
Basic computer skills and proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Prior laboratory or healthcare experience is required.
Strong organizational skills with the ability to manage multiple tasks.
Excellent phone etiquette and communication skills.
Ability to work well both independently and as part of a small team.
Professional appearance and demeanor.
Strong attention to detail and ability to follow protocols and procedures.
Preferred Qualifications:
Previous experience in a healthcare administrative role.
Knowledge of pathology or laboratory processes.
Familiarity with medical terminology and specimen handling procedures.
Physical Requirements:
Ability to sit for extended periods.
Ability to lift and carry light office supplies and materials as needed
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Cambridge, MA
Calling all job seekers! Discover exciting job opportunities in and around Cambridge, Massachusetts, a vibrant city known for its rich history, world-renowned universities like Harvard and MIT, and innovative tech scene. Cambridge offers a unique blend of academic excellence, cultural diversity, and a thriving arts community, with attractions like the iconic Harvard Square, the charming Charles River Esplanade, and the prestigious American Repertory Theater. From savoring local specialties like clam chowder and lobster rolls to cheering on the Red Sox at Fenway Park, there's something for everyone in this dynamic region. Explore job listings today and kick-start your career in this captivating area!
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