Posted: 04/24/20242024-04-242024-06-20Employment Type:ContractJob Category:AdministrativeJob Number: 616744Is job remote?: NoCountry: United States
Job Description
$25-30/hr
Administrative Assistant
3-month contract
Location: Cambridge, MA
Must Haves:
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Prior office experience required
Preferred:
College degree
Higher Education experience
Job Description:
This role is withThe Grad School of Arts+Sciences
The Staff Assistant III is the first point of contact for all general inquiries and is responsible for triaging phone calls, welcoming and assisting all visitors, and answering any inquiries received by the general department email account.? The Staff Assistant III stays current on all department programs and events in order to provide excellent customer service to all students, staff, and faculty.
Duties include, but are not limited to, the following:
Answers the main phoneline, refers calls to other departments both internal within and external to department.
Provides guidance to prospective and current students regarding dates and deadlines and general University policies and procedures.
Welcomes and assists visitors to the administrative offices.
May provide administrative support to the Dean of Admissions and Financial Aid and Dean of Administration and Finance, which includes calendar management, drafting email correspondence, preparing mail-merges for bulk mailing, preparing materials for meetings, tracking follow-up action items from meetings, tracking and preparing for upcoming events/deadlines/milestones.
Responds to email inquiries received by the general department email account and serves as the backup for the financial aid general email account.
Drafts safety and security protocols as a member of the Front Desk team.?
Creates, updates, and maintains all Front Desk documentation, including information related to the phone system, emails, mail, and safety and security.?
Creates and maintains the Front Desk Daily Log, which documents all the current and upcoming events and happenings including protocols.
Sorts and distributes mail for the staff.
Monitors all incoming and outgoing packages and notifies staff of packages to be picked up at the front desk.
Trains new employees on the alarm system and trains new staff on how to provide front desk coverage.
Assists the Administrative team with building requests for maintenance, event planning for staff events and outings, and manages the lunch coverage schedule.
May perform other duties as assigned.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-pro.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Professional.
Planet Professional and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About Cambridge, MA
Calling all job seekers! Discover exciting job opportunities in and around Cambridge, Massachusetts, a vibrant city known for its rich history, world-renowned universities like Harvard and MIT, and innovative tech scene. Cambridge offers a unique blend of academic excellence, cultural diversity, and a thriving arts community, with attractions like the iconic Harvard Square, the charming Charles River Esplanade, and the prestigious American Repertory Theater. From savoring local specialties like clam chowder and lobster rolls to cheering on the Red Sox at Fenway Park, there's something for everyone in this dynamic region. Explore job listings today and kick-start your career in this captivating area!
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