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Administrative Assistant

Cambridge, MA 02138

Posted: 04/23/2024 Employment Type: Contract Job Category: Administrative Job Number: 614773 Is job remote?: No Country: United States

Job Description


Administrative Assistant
3-month contract; possible extension or perm
Location: Cambridge, MA


$26-32/hr 

Must Haves:
  • HS Diploma
  • 1-2 years of previous secretarial/administrative assistant experience
  • Prior office/administrative support experience
  • MS Office (proficient)
Preferred: 
  • College degree
  • Background and/or interest in higher education a plus.

Job Description:
Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.

    
Responsibilities may include calendar management, travel arrangements and expense reporting, correspondence, and phone line support for the executive director. In an effort to balance workloads, additional project-based work may be added, e.g., management of the Speaker’s Bureau program.

The ideal candidate will be:
- organized and detail-oriented with strong communication skills
- able to accurately proofread and edit correspondence
- professional, proactive, collaborative, conscientious, and results-oriented
- comfortable with project-based work

Background and/or interest in higher education a plus.
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