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Administrative Assistant

Boston, MA 02110

Posted: 03/08/2023 Employment Type: Contract Job Category: Administrative Job Number: 551290 Is job remote?: No Country: United States

Job Description

Administrative Assistant
Contract – 3 months

Boston, MA
Pay Range: $30.50-$34.50/hr

Must Haves:
  • Bachelor's Degree
  • 1-3 years of experience working with high level executives
  • Advanced Proficiency with Microsoft Office Suite programs
  • Tech Savvy, ability to learn new technological applications and software used by our organization
  • Experience using SharePoint and Adobe Pro
Job Summary/Description:

The Administrative Assistant provides senior-level administrative support to the Division Director and Managers.

Duties and responsibilities include, but are not limited to, the following:
  • Schedule/ coordinate appointments and meetings; assist with meeting preparation, ensure building access for guests; distribution of meeting materials for packets, assistance with preparing reports, presentations and spreadsheets for distribution, 
  • Assist with travel arrangements for property visits, meetings and conferences; reserving state vehicle, preparing documentation and expense reports as necessary
  • Electronic document storage and organization via SharePoint; Transmission and download of documents from Secure File Transfer
  • Assist with developing certificates, non-compliance letters and other documents
  • Occasional data entry (contact list revisions, spreadsheet updates, tracking logs, etc)
  • Other duties as determined by the Director
Skills and Qualifications:
  • Strong knowledge of Microsoft Office applications 
  • Exposure to or willingness to learn SharePoint, Adobe Pro and various technological applications used by the division
  • Ability to work with confidential information and exercise sound judgment 
Experience, Education, and Training:
  • Bachelor’s degree and a minimum of 1-3 years of experience high-level executives, or an equivalent combination of experience and education.
  • Salary is commensurate with experience.
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