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Administrative Assistant

Boston, MA 02115

Posted: 01/28/2025 Employment Type: Contract Job Category: Administrative Job Number: 628561 Is job remote?: No Country: United States

Job Description

Administrative Assistant
Contract: 6+ months
Onsite: Boston, MA 02215

Must Haves:
  • Associate’s degree required
  • 1-2+ years of office experience in an administrative associate or similar role.
  • Experience working with Microsoft Office.
  • Calendar management experience.

Preferred:
  • Healthcare industry

Job Description:
We are seeking a highly organized and detail-oriented Administrative Assistant to provide essential administrative support to our department. This role involves a variety of tasks that help maintain smooth daily operations, including responding to inquiries, managing schedules, maintaining data, and ensuring supply needs are met. The ideal candidate will be proactive, efficient, and possess strong communication skills.
Key Responsibilities:
  • Provide administrative support to the department, assisting with day-to-day operations and tasks as needed.
  • Respond to requests from staff and stakeholders via email, phone, or in person, offering timely and professional assistance.
  • Enter and maintain accurate data in department systems, ensuring records are updated and organized.
  • Order and monitor supplies for the department, ensuring stock levels are sufficient and reorder when necessary.
  • Manage scheduling and coordination of monthly seminars, including booking rooms, notifying attendees, and handling any logistics.
  • Submit work orders as needed through the systems to ensure that departmental needs are addressed promptly.
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